What are the responsibilities and job description for the ACCOUNTING SUPERVISOR position at Talking Stick Resort?
Brief Description
Job Title: Accounting Supervisor
Department: Finance
FLSA Status: Exempt
Reports To: Accounting Manager
Summary
Supervises and coordinates activities of workers engaged in Payroll: recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls. Also responsible for the accurate and timely activities of workers engaged in Accounts Payable and Accounts Receivable: recording invoices and other payables and receivables, timely processing of vendor payments, maintaining vendor information, and other financial information.
Supervisory Responsibilities
Directly supervises the Accounts Payable Clerk, Accounts Receivable Clerk, Accounting Clerk II and Payroll Clerk positions in the Finance Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assuring compliance with all tax and tip reporting laws, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Leadership Job Expectations: Fostering ECM Development through the Pathways to Success Program
The Gaming Enterprises are committed to the employment and advancement of Enrolled Community Members (ECMs) of the SRP-MIC. The Gaming Enterprises’ Pathways to Success Program is a comprehensive program designed to provide ECMs with quality casino work experience, educational opportunities and to prepare them to become the Gaming Enterprises’ future leaders. Pathways to Success is designed to foster the participant’s preparedness for success on the job.
A Supervisor level leader is expected to actively support ECMs in their professional and academic goals through:
Bachelor’s degree in Finance, Accounting or related field required; three years accounting experience required, three years supervisory experience required, hospitality industry preferred and/or an equivalent combination of education and experience.
Computer Skills
To perform this job successfully an individual should have excellent PC skills and a strong knowledge of accounting software including, payroll systems, accounts payable systems, Crystal report writers, and/or Showcase report writers, as well as Microsoft Office applications. Ideally, a candidate will be an advanced Microsoft Excel user. Experience working with AS400 / Infinium, Oracle Cloud, and Kronos Dimensions/ UKG HCM Suite strongly preferred.
Other Qualifications
Good oral and written communications skills required. Ability to deal with sensitive and confidential data is essential. Must be able to get along with co-workers and work as a team. Must present a well-groomed appearance. Must be self-motivated and able to handle more than one function at a time by being well organized.
Language Skills
Must be able to read, write, speak and understand English.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk; sit; use hands and fingers to handle or feel; reach with hands and arms and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to secondary smoke. The noise level in the work environment is usually moderate.
Job Title: Accounting Supervisor
Department: Finance
FLSA Status: Exempt
Reports To: Accounting Manager
Summary
Supervises and coordinates activities of workers engaged in Payroll: recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls. Also responsible for the accurate and timely activities of workers engaged in Accounts Payable and Accounts Receivable: recording invoices and other payables and receivables, timely processing of vendor payments, maintaining vendor information, and other financial information.
Supervisory Responsibilities
Directly supervises the Accounts Payable Clerk, Accounts Receivable Clerk, Accounting Clerk II and Payroll Clerk positions in the Finance Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assuring compliance with all tax and tip reporting laws, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Leadership Job Expectations: Fostering ECM Development through the Pathways to Success Program
The Gaming Enterprises are committed to the employment and advancement of Enrolled Community Members (ECMs) of the SRP-MIC. The Gaming Enterprises’ Pathways to Success Program is a comprehensive program designed to provide ECMs with quality casino work experience, educational opportunities and to prepare them to become the Gaming Enterprises’ future leaders. Pathways to Success is designed to foster the participant’s preparedness for success on the job.
A Supervisor level leader is expected to actively support ECMs in their professional and academic goals through:
- Personalized Support: Regularly engage with individual ECMs to understand their career interests and educational goals. Offer guidance tailored to their aspirations.
- Opportunity Identification: Proactively inform ECMs about internal and external training, workshops, and educational programs aligned with their development needs.
- Facilitation of Growth: Encourage participation in stretch assignments, cross-training, and job shadowing to build new skills and broaden experience.
- Feedback and Recognition: Provide constructive feedback and recognize efforts toward self-improvement and career advancement.
- Resource Connection: Connect ECMs to relevant mentors, subject matter experts, and specific Pathways to Success programs.
- Maintains complete confidentiality at all times.
- Oversee preparation and distribution of payroll and payroll reports to Casino Departments.
- Responsible for assuring proper collection, verification, and filing of all payroll information.
- Produces and distributes W-2s to casino staff as required.
- Prepares and assures the accuracy of all tax reporting to all taxing authorities including the IRS, State of Arizona, SRPMIC and DES unemployment reporting. This also includes annual tip agreement reporting.
- Responsible for meeting all deposit requirements for taxes and benefits.
- Assists with other financial functions as required by the Accounting Manager.
- Answers payroll inquiries from employees that cannot be answered by the payroll clerks.
- Updates payroll information in to the General Ledger.
- Creates, updates, and maintains vendor information data in the AP System.
- Supervises and ensures that vendor invoices are approved, coded, and entered timely and accurately in the accounts payable system and payments are prepared, and distributed to the vendors.
- Updates and complies with accounts payable policies and procedures.
- Computes and files 1099 federal taxes.
- Interacts with Purchasing and Warehouse departments to ensure invoices are processed.
- Responsible for general ledger accounting as it relates to payroll, accounts payable, accounts receivable and other departmental assignments, including preparing and posting daily and/or monthly journal entries.
- Reconciles balance sheet accounts for those related to payroll, accounts payable, accounts receivable, related party accounts, and others as assigned.
- Supervises and ensures that all billing for guests and group functions are performed timely and accurately. Ensures daily receivables from event contracts are prepared, posted and balanced to the general ledger. Ensures City Ledger and Guest Ledger charges are accurate, as well as Advanced Deposits. Monitors Accounts Receivable Aging and conducts weekly/bi-weekly follow up on all outstanding receivables. Ensures Direct Bill requests and applications are processed efficiently.
- Assists in research necessary for financial analysis, budgets and operations.
- Provides internal and external audit support as required by management including investigation and explaining variances.
- Hires and trains Tribal Members consistent with the casino’s Community and Indian Preference guidelines.
- Responsible for maintaining up-to-date knowledge of Credit Card Compliance requirements commonly known as PCI (Payment Card Industry) Compliance by attending training provided by Casino Arizona, at least once a year or more if required by management. Signature verification of course attendance will be required.
- Responsible for the enforcement of PCI (Payment Card Industry) Compliance regulations to protect cardholder data and adhere to the standards to protect the guests’ private card information. This includes, but is not limited to, observing and reporting inappropriate card handling activity, either of customers or by employees, as defined by PCI.
- Responsible for the enforcement of all applicable regulations, under the code of Federal Regulations, Title 31, Chapter X, as it pertains to this position. This includes, but is not limited to, observing and reporting suspicious activity, of either customers or employees, as defined in the Code of Federal Regulations.
- Responsible for maintaining up-to-date knowledge of all applicable regulations under the Code of Federal Regulations, Title 31, Chapter X, by attending Title 31/Anti-Money Laundering training, provided by Casino Arizona, at least once a year or more if required by management and outlined in the Title 31 Minimum Internal Controls.
Bachelor’s degree in Finance, Accounting or related field required; three years accounting experience required, three years supervisory experience required, hospitality industry preferred and/or an equivalent combination of education and experience.
Computer Skills
To perform this job successfully an individual should have excellent PC skills and a strong knowledge of accounting software including, payroll systems, accounts payable systems, Crystal report writers, and/or Showcase report writers, as well as Microsoft Office applications. Ideally, a candidate will be an advanced Microsoft Excel user. Experience working with AS400 / Infinium, Oracle Cloud, and Kronos Dimensions/ UKG HCM Suite strongly preferred.
Other Qualifications
Good oral and written communications skills required. Ability to deal with sensitive and confidential data is essential. Must be able to get along with co-workers and work as a team. Must present a well-groomed appearance. Must be self-motivated and able to handle more than one function at a time by being well organized.
Language Skills
Must be able to read, write, speak and understand English.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk; sit; use hands and fingers to handle or feel; reach with hands and arms and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to secondary smoke. The noise level in the work environment is usually moderate.