Preboarding Specialist- I9 Processor

Pre-boarding Specialist (I-9)
Location: Austin, TX 78759
Duration: 6 Months
Hybrid role (Tue, Wed, Thurs in office/week)

Pre-Screening Questions:
What is your experience processing I9's?
What is your experience with Workday?
What is your experience processing I9's in Workday?

The I-9 Pre-boarding Operations Specialist (Contractor) is a critical member of the on-boarding team, responsible for ensuring that all new hires meet employment eligibility requirements in accordance with federal law.
This role is heavily focused on I-9 documentation review, verification, and compliance, while also supporting broader pre-boarding functions to ensure a smooth and compliant on-boarding experience.
The ideal candidate will be meticulous in reviewing documentation, highly organized in tracking and updating records, and proactive in resolving discrepancies or missing information. This position requires a strong understanding of I-9 requirements, E-Verify processes, and related compliance regulations, along with the ability to manage high volumes of pre-boarding tasks in a fast-paced environment.

Responsibilities:
• Complete I-9 processing for all new hires, including Section 1 and Section 2 review, document review, and verification in compliance with the Immigration Reform and Control Act (IRCA)
• Maintain up-to-date knowledge of federal I-9 and E-Verify regulations and ensure all verifications are completed within mandated timelines
• Audit and monitor I-9 forms for accuracy, completeness, and timely submission, identifying and resolving discrepancies promptly
• Support pre-boarding operations by creating and auditing employee profiles in HR systems, ensuring all required documentation is accurately recorded
• Track and follow up on outstanding pre-boarding and I-9 tasks, escalating issues when necessary to maintain compliance
• Coordinate with internal teams on start date changes and other pre-boarding dependencies (e.g., background checks, immigration, pre-hire tasks)
• Manage workload to meet critical compliance deadlines and service-level agreements
• Maintain strict confidentiality of sensitive employee information
• Assist in continuous improvement of I-9 and pre-boarding processes to increase efficiency and compliance

Basic Qualifications:
• 4 years of corporate, administrative, or HR operations experience
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word)
• Bachelor's Degree or equivalent work experience preferred


Preferred Qualifications:
• Hands-on experience with I-9 employment eligibility verification and E-Verify processing
• Strong knowledge of I-9 compliance regulations and best practices
• Experience in high-volume onboarding or HR operations environments
• Familiarity with HRIS and ATS platforms (e.g., Workday, SmartRecruiters)
• Exceptional attention to detail, particularly with legal and compliance documentation
• Ability to manage competing deadlines while maintaining accuracy
• Strong interpersonal and written communication skills with the ability to work with stakeholders at all levels
• Ability to troubleshoot and resolve compliance or system issues independently
• Collaborative team player who can operate with minimal supervision


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Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.