What are the responsibilities and job description for the Office Administrator position at TalentBridge?
JOB TITLE: Administrative Assistant
MAX PR: $18.00/hr
LOCATION: Kettering, OH 45429 (100% Onsite)
JOB TYPE: 12 months contract
Shift: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Position Summary
We are seeking a highly organized and proactive Administrative Assistant to support a Financial Advisor with day-to-day operations. This role is critical in ensuring smooth client interactions, efficient scheduling, and accurate administrative processes in a fast-paced, client-focused environment.
Administrative & Operational Support
- Manage daily administrative tasks and keep advisor organized
- Prepare and organize materials for client meetings and presentations
- Complete expense reports and track follow-ups and deadlines
- Monitor email inbox and respond to urgent requests
Client Service & Communication
- Greet clients and ensure a welcoming experience
- Set up meeting rooms and prepare materials for appointments
- Communicate messages clearly and promptly
- Handle client documentation with accuracy and professionalism
General Office Support
- Maintain organized workspace and office supplies
- Assist with ad hoc administrative tasks
Required Qualifications
- 6 months of administrative or operations support experience
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to handle confidential information with discretion
- Professional demeanor and client-facing experience
Salary : $17 - $18