What are the responsibilities and job description for the Administrative Assistant position at TalentAlly?
ABOUT SLATE
At Slate, we’re building safe, reliable vehicles that people can afford, personalize and love—and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them.
WHO WE ARE LOOKING FOR:
Slate is currently seeking a dynamic, highly organized, and experienced Administrative Assistant - Manufacturing Plant to join our growing team at Slate. This is an exciting opportunity to contribute to a transformative organization at the forefront of sustainable mobility. This position will serve as a liaison between the operations department and the Warsaw Assembly Plant and will work closely with key stakeholders across Operations, HR, Finance, and Production teams, and other operational teams on issue resolution and overall KPI improvements.
WHAT YOU GET TO DO:
Administrative Duties
- Support Plant Management with administrative tasks
- Support issue resolution for administrative operations related issues originating from the plant, field, and suppliers.
- Support the optimization of office layouts, filing systems, supply inventory, and document management, etc.
- Perform report generation and data entry to improve design and performance of the manufacturing system
- Support the development and introduction of processes associated with early pilot administrative procedures and key processes.
- Support policy updates and procedural changes activities for your respective area(s).
Cross-Functional Collaboration
- Lead and collaborate with all relevant departments to ensure seamless integration of new documents, schedules, and communication protocols.
- Collaborate with Manufacturing to continuously optimize administrative workflows ensuring alignment with Engineering and organizational standards.
- Participate in cross-functional collaboration between Plant Operations, Plant Administration, Manufacturing, Quality, and all relevant Engineering departments
Documentation and Reporting
- Capture and interpret data to make decisions and drive improvements to all plant metrics.
- Use internal systems to collect data and critical information to drive process improvements with Management and Operations.
WHAT YOU BRING TO THE TEAM:
- Associates degree or equivalent experience
- 2 years of hands-on experience in a manufacturing environment supporting operations
- 2 years of hands-on experience with document control and office administration, preferably within the Automotive Industry in administrative operations or similar
- Strong understanding of scheduling, record keeping, office procedures
- Strong administrative, interpersonal, and communication skills with the ability to foster collaboration and build effective cross-functional relationships.
- Experience with Microsoft Office Suite or similar software/tools.
- Ability to manage multiple projects, tasks, and assignments simultaneously.
- Hands-on experience in office operations supporting overall improvements.
- Experience in structured problem-solving methodologies (e.g., Lean Office, Administrative Process Improvement, or similar).
- Flexibility to take on additional tasks and ownership of different functional areas, as needed.