Project Support Assistant 1

To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Completes simple paper filing activities

Receives and distributes mail

Faxes documents

Copies documents

Prepares files for archiving

Distributes documents

Performs scanning and electronic filing

Answers phones

Greets and directs visitors

Assembles documents (reproduction and collation)

Performs basic word processing and data entry

Maintains simple spreadsheets

Orders office supplies

Maintains project calendar

Arranges project-related meetings, travel and/or events

Generates or distributes ad hoc reports using various business systems and databases to internal project team

Generates simple documents, such as letters and memos

May maintain personal calendar for project manager

May route and track invoices

Performs other general clerical duties as needed

Creates expense reports for project team members

Is coordinator of project communications

Individual contributor with no subordinates