Recruitment and Retention Project Manager

Hybrid Details: some days onsite in Providence, RI

Duration: 12 months to start�

Program Overview

The Rural Health Recruitment and Retention Manager is responsible for day-to-day�implementation of the State s Rural Health Employee Recruitment and Retention program. This program is a $3M annual effort, and a part of the State s larger $50M rural health transformation grant from the Centers for Medicare and Medicaid Services (CMS). It will provide direct-to-employer reimbursements for eligible costs incurred in the recruitment and/or retention of staff in hard-to-fill positions in Rhode Island s rural-serving healthcare facilities.

The Rural Health Transformation (RHT) Program helps State governments to support rural�communities across America in improving healthcare access, quality, and outcomes by�transforming the healthcare delivery ecosystem. The RHT Program focuses on promoting�innovation, strategic partnerships, infrastructure development, and workforce investment.

Statement of Duties

The incumbent will need to directly liaise with the client, understanding and implementing their structured parameters for the Rural Health Recruitment and Retention Program (RHRRP). The incumbent will further engage in day-to-day management and administration of the RHRRP.

Position Functions

The essential functions and duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

Essential Functions

• Program Implementation (90%):
  
  

Design

• Support the client�and Corporation leadership in the design of the program:
• The client will take the lead on standing up the program, providing the initial development of program guidance, eligibility criteria, funding priorities, allowable uses, award parameters, relevant rural and rural-serving providers, administration, tracking and enforcement of CMS s five-year service commitment for those provided funding under the grant, and other foundational program requirements in order to inform funding and grants administration processes.
• Develop and maintain a Corporation implementation schedule that reflects client-approved program priorities and timelines.
• Develop funding opportunity documents, application materials, budget templates, applicant guidance, and award documents, in collaboration with the client�and with client�approvals.

Web presence

• Support the addition of this grant program into Corporation s grants-processing platform used for application intake, review, award communication and management, reporting, and data analysis (Submittable). Maintain this grant program within the platform.
• Maintain current application materials and program information on the Corporation program microsite.
  
  

Applicant engagement

• Manage applicant intake and respond to questions concerning the application and grants administration process.
• Provide reasonable technical assistance concerning applications, budgets, grant agreements, invoicing, reimbursements, supporting documentation, and reporting.
• Refer questions concerning provider eligibility, rural service commitment, allowable strategies, program policy, or RHTP requirements to the client.

Review and approval

• Review applications for completeness, organizational capacity, budget reasonableness, fiscal requirements, and compliance with published application requirements; approve/reject applicant materials in coordination with the client.
• Prepare award recommendations and supporting documentation
  
  

Post award

• Support the Corporation s finance team with execution of award agreements, award amendments, payments, reimbursements, and closeout.
• Monitor awardee compliance with approved budgets
  
  

Reporting

• Collect and review required financial and program documentation; monitor awardee compliance with approved budgets, allowable-cost requirements, performance expectations, and reporting obligations; coordinate corrective actions with the client when concerns are identified.
• Maintain complete award, payment, monitoring, and closeout records; support the creation of monthly program reporting to the client.�
  
  

�

• Interagency Coordination (10%):
• Support the coordination with the client and designated partners to align the RHRRP activities with related State and RHTP initiatives.
• Support client-led employer outreach, provider engagement, and program communications by providing information related to funding opportunities, applications, and award administration.
• Provide relevant applicant and awardee information to support coordination with related RHTP recruitment, retention, training, education, and workforce-support initiatives.
• Participate in coordination meetings convened by the client�and align application, award, monitoring, and reporting processes with client-approved requirements.
• Identify potential duplication, gaps, or opportunities for coordination encountered through program administration.
• Support client-led RHTP evaluation and CMS reporting by providing relevant financial, award, employer, participant, and implementation information.
  
  

Key Competencies

• Collaboration & Communication: Excellent communication and relationship-building skills with diverse stakeholders, including government agencies, business leaders, and industry groups.
• Facilitation & Content Delivery: Strong program delivery skills, including the ability to coordinate content experts, synthesize learnings, and develop and operationalize the flow of each session.
• Resourcefulness & Initiative: Strong problem-solving abilities, capable of identifying and navigating challenges to achieve results.
• Project Management: Skilled at managing multiple projects simultaneously, with attention to detail and the ability to meet deadlines in a fast-paced environment.
• Organized & Detail-oriented: Ability to lead the day-to-day administrative work of multi-faceted projects; create clear goals; manage detailed timelines; ensure reporting across multiple entities; and implement strategies that align with long-term objectives for climate resilience, business innovation, and economic growth.
  
  

Qualifications & Skills

• Bachelor s degree in economics, business, environmental science, or related field (preferred).
• 5 years of experience in business outreach, policy, project management, or educational programming.
• Familiarity with climate change, disaster recovery, economic resilience policies, and/or technology commercialization strategies.
• Strong organizational skills and attention to detail, with experience managing large-scale, cross-sector projects.
• Experience with stakeholder engagement, particularly in business or public policy sectors.
• Proficiency in Microsoft Office Suite, including Sharepoint, and Adobe Acrobat.