Payroll Specialist

Payroll Specialist

Position Summar

yThe Payroll Specialist is responsible for accurate, end-to-end payroll processing across diverse employee groups. This role ensures compliance with federal, state, and local regulations while managing payroll data, tax filings, garnishments, and deductions. The position partners closely with HR, Finance, and Benefits teams to support payroll operations, resolve issues, and maintain data integrity in a complex, multi-state environment

.
Reporting & Collaborati

on• Reports to the Payroll Manag

er• No direct repor

ts• Collaborates with Human Resources, Finance, and Benefits teams across multiple locatio

ns
Key Responsibilit

ies• Process regular and off-cycle payrolls for salaried, hourly, union, and multi-state employ

ees• Audit and validate payroll data including time records, earnings, deductions, taxes, and accru

als• Ensure compliance with payroll laws, company policies, and union agreeme

nts• Manage payroll adjustments such as retro pay, bonuses, corrections, and final payche

cks• Administer garnishments and other statutory deductions, ensuring timely and accurate remitta

nce• Maintain employee payroll records, including pay changes, tax updates, and employment status chan

ges• Partner with HR to support onboarding, terminations, and leave-related payroll activit

ies• Research and resolve payroll discrepancies, tax issues, and system-related conce

rns• Support payroll tax filings, audits, reconciliations, and year-end proces

ses• Assist with payroll-related journal entries and funding requireme

nts• Provide guidance and training to HR and administrative staff on payroll processes and timekeep

ing• Contribute to system upgrades, testing, and process improvement initiati

ves• Maintain accurate documentation of payroll procedures and identify opportunities for efficie

ncy
Qualificat

ionsEducation & Experi

ence• Bachelor’s degree in Accounting, Finance, or related field (or equivalent combination of education and experie

nce)• 3 years of end-to-end payroll processing experi

ence• Experience in multi-state, union, or complex payroll environments prefe

rred• Experience with cloud-based payroll systems (e.g., UKG Pro, Workday, ADP) prefe

rred
Skills & Know

ledge• Strong understanding of payroll laws, tax regulations, and wage and hour compl

iance• Knowledge of payroll systems, timekeeping processes, and internal con

trols• Intermediate proficiency in Microsoft

Excel
Core Compet

encies• Exceptional attention to detail and ac

curacy• Strong analytical and problem-solving

skills• Ability to manage multiple priorities in a fast-paced envir

onment• Effective communication and collaboration across

teams• High level of discretion when handling confidential infor

mation• Strong customer service orien