Accounting and Payroll I

Job Description

Established fabricator and installer of tile, granite, marble, quartz and solid surface products is seeking a motivated professional to fill an immediate Accounting/Payroll opening. This detail oriented position is responsible for assisting with accounting, payroll, and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Receivable

• Enter all progress billing as needed.
• Receive completed job folders from all Estimators/Project Managers.
• Prepare final job billing invoice as needed.
• Track all contractual billing dates and prepare invoices as needed.
• Bill all retentions held when job is completed.
• Prepare weekly customer open invoice report.
• Track incoming revenue during the workweek.
• Follow up on past due invoices for payment.
• Determine account-aging status.
• Make collection calls daily or as needed.
• Prepare weekly accounts receivable aging report for Managing Director and President.
• Post and prepare deposits as needed.
• Prepare and process lien releases as required.
  
  

Accounts Payable

• Track, match, and reconcile all purchase orders.
• Identify discrepancies and notify originator of purchase order.
• Match all purchases and payable invoices from all sources.
• Code and post payable invoices on time for payment.
• Review vendor statements, verify to company accounts payable records.
• Prepare check run for approval by Managing Director or President.
  
  

Payroll

• Process weekly payroll.
• Prepare Prevailing Wage-Certified Payroll documentation.
• Prepare payroll tax deposits and returns to be reviewed by Managing Director.
  
  

Banking

• Deposits/Cash – As needed; prepare bank deposits, cash received report and complete weekly deposit report for the Managing Director and President.
  
  

NON-ESSENTIAL FUNCTIONS:

• Other duties as assigned.
• Comply with company’s confidentiality policy and procedures.
  
  

EDUCATION/SKILLS REQUIRED:

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Basic accounting skills (debits and credits).
• Ability to calculate figures and amounts such as discounts, interest, and percentages.
• Mathematical and analytical skills in developing and interpreting financial records.
• Ability to organize, interpret and analyze data and financial reports.
• Ability to protect the reputation and integrity of others through strict confidentiality.
• Demonstrate a high level of trust.
• Ability to communicate well, both verbally and written.
• Knowledge of current policies, procedures, and programs for construction companies.
• Detail-oriented.
• Strong organizational skills.
• Effective communication skills.
• Good presentation skills.
• Ability to communicate with all employees within the company in English.
• Ability to work well under pressure and with tight deadlines.
• Ability to deal with problems involving several variables in high stress situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to write reports and business correspondence.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Computer knowledge (Microsoft Word and Excel).
  
  

DESIRED:

• Bilingual: Spanish/English
  
  

EXPERIENCE REQUIRED:

• Extensive experience with accounting and business programs such as Quick Books Pro, Excel, etc.
  
  

DESIRED:

• Experience with contractor/construction industry specific programs.
  
  

TO APPLY:

Send a cover letter, your resume including work history showing qualifications to perform essential responsibilities and tasks, and references to hr@tifgranite.com or reply to this posting.

Company Description

Looking to fill position ASAP so availability to start soon is a must.

Looking to fill position ASAP so availability to start soon is a must.