What are the responsibilities and job description for the Office Administrative Assistant position at T.C. Carpet Care?
WHAT WE ARE LOOKING FOR
We are seeking a reliable and detail-oriented Office Administrator to join our team. This role is ideal for someone who enjoys teamwork, organization, has excellent communication skills, and thrives in a fast-paced environment.
The best suited candidate will ensure smooth day-to-day operations and provide support to management and staff.
JOB DETAILS
Full-time | Monday - Friday | 8 am - 4 pm
General Qualifications:
- Must be Bilingual in English and Spanish: Must have Expert or Intermediate level of spoken and written Spanish.
- High school Diploma or equivalent (GED)
- Strong organization and multitasking skills
- Excellent written and verbal communication skills
- Previous Office experience is an advantage
Responsibilities:
- Answer and direct phone calls and emails
- Organize and schedule appointments
- Support management and staff with administrative tasks
- Handling vendor and customer relationships
Benefits:
- We offer a competitive salary
- There are opportunities for growth and career development
FULL JOB RESPONSIBILITIES
Administrative Duties
- Answering and directing phone calls and emails
- Greeting clients, vendors, and visitors
- Managing incoming/outgoing mail and packages
- Organizing and maintaining physical and digital filing systems
Scheduling & Coordination
- Managing calendars and scheduling meetings
- Coordinating team meetings and internal communications
- Booking travel, accommodations, and appointments if needed
Communication Hub
- Acting as the liaison between departments, staff, and leadership
- Drafting and distributing internal communications, memos, and reports
- Relaying important messages promptly and accurately
Office Operations & Supplies
- Monitoring office supplies and placing orders
- Coordinating repairs and maintenance for office equipment
- Ensuring the workspace stays organized and functional
Data & Record Management
- Updating staff records and time-off requests
- Assisting with payroll data or submitting timesheets
- Handling basic data entry or updating spreadsheets
Financial/Clerical Support
- Assisting with invoicing, receipts, and petty cash logs
- Processing simple bookkeeping or expense tracking
Problem-Solving & Prioritizing
- Responding quickly to urgent office needs or disruptions
- Prioritizing tasks in a busy, multitasking environment
- Using judgment to troubleshoot small issues before they escalate
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person
Salary : $15 - $20