What are the responsibilities and job description for the Office Administrative Assistant position at Jacquin Insurance Group?
Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment where efficiency and professionalism thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties
- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle data entry tasks accurately using spreadsheets, word processing, and productivity software such as Microsoft Office
- Maintain organized filing systems, both digital and physical, ensuring quick retrieval of documents and records
- Assist with office management duties including supply inventory, equipment maintenance, and scheduling appointments
- Provide exceptional customer service by responding promptly to client inquiries via phone, email, or in person
- Support team members with administrative tasks such as proofreading documents, preparing reports, and managing calendars
Skills
- Proven experience in office management or administrative support roles with strong clerical skills
- Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and proficiency with spreadsheets and data entry
- Familiarity with QuickBooks accounting software is highly desirable
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional phone etiquette and experience managing multi-line phone systems for seamless communication
- Bilingual abilities are a plus to better serve diverse clients and team members
- Demonstrated ability to handle confidential information discreetly while maintaining high accuracy in proofreading and data entry
- Personal assistant experience or background supporting executives is advantageous
This role offers an engaging environment where your organizational talents will shine! Join us to be part of a dedicated team committed to excellence in office operations.
Pay: From $16.00 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
- Flexible schedule
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $16