Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support. Your proactive approach and excellent organizational skills will ensure smooth daily operations, exceptional customer service, and efficient office management. This paid position offers a fantastic opportunity to develop your administrative expertise within a professional environment that values enthusiasm, professionalism, and teamwork.

Duties

• Greet visitors, clients, and staff with a friendly and professional demeanor, creating a positive first impression.
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette.
• Handle front desk responsibilities including scheduling appointments, maintaining calendars, and coordinating meetings.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Use Office management software such as Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and presentations.
• Support bookkeeping tasks using QuickBooks or similar accounting tools to assist with invoicing and expense tracking.
• Provide customer support by addressing inquiries promptly via phone or email while maintaining excellent customer service standards.
• Assist with office management duties such as ordering supplies, organizing files, and maintaining a clean workspace.
• Support medical or dental reception duties if applicable, including patient check-in/out processes and appointment scheduling.
• Manage calendar appointments for staff or personal assistants as needed to optimize time management.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Familiarity with multi-line phone systems, phone etiquette, and front desk operations.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Prior experience with QuickBooks or bookkeeping is a plus but not required.
• Strong attention to detail for proofreading documents and managing records accurately.
• Exceptional customer service skills with the ability to handle inquiries professionally and courteously.
• Ability to manage time efficiently in a fast-paced environment while multitasking effectively.
• Previous experience in medical or dental reception is advantageous but not mandatory.
• Personal assistant experience or office management background will be considered an asset. Join us in creating a welcoming environment where professionalism meets enthusiasm! This role offers the chance to grow your administrative skills while contributing to a vibrant team dedicated to excellence in service and organization.

Job Type: Full-time

Pay: From $13.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $13