Operations Support Specialist

PHIG Operations Support Specialist

Location: Providence, RI | Hybrid
Schedule: Monday–Friday, 8:30 AM–4:30 PM
Worksite: 3 Capitol Hill, Providence, RI

Note- Before applying for this role, Please check the complete job description. Sharepoint and Jira required for this role.

Position Summary

We are seeking a PHIG Operations Support Specialist to provide administrative and project support for the Public Health Infrastructure Grant across Workforce Development, Foundational Capabilities, and Data Modernization initiatives.

Key Responsibilities:

• Support implementation and administration of PHIG grant activities across RIDOH programs.
• Organize and maintain official electronic files using Microsoft Teams and SharePoint.
• Assist with purchasing and procurement of goods and services.
• Review operational procedures and prepare reports, findings, and recommendations.
• Coordinate communication with PHIG teams across other states.
• Coordinate work across multiple PHIG strategy areas and RIDOH programs.
• Track projects, milestones, deliverables, and follow-up items through completion.
• Attend meetings and conferences on behalf of leadership and prepare meeting notes.
• Support cross-functional communication and perform other duties as assigned.

Required Qualifications

• Strong attention to detail and organizational skills.
• Ability to multitask, prioritize, and meet deadlines.
• Ability to work independently and collaboratively in a changing environment.
• Understanding of government administration, processes, and procedures.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Teams and SharePoint.
• JIRA experience preferred.

Education & Experience

• At least two years of college-level education from an accredited institution.
• Experience providing complex administrative or program support within government or a large organization.
• Experience supporting major projects, programs, or high-level leadership is preferred.

Ideal Candidate

Highly organized and detail-oriented professional with experience in government administration, public health, grants, project coordination, records management, procurement, reporting, and executive support.