What are the responsibilities and job description for the Administrative Assistant (Part Time) position at System One?
Administrative Assistant (Part Time )
Location: Carrollton, TX
Schedule: Part time 25 - 35 hours a week
Pay Range: $28 - $30 per hour
6 Month Contract to Hire
About the Role
We are seeking a detail-oriented and professional Administrative Assistant to join our team in Carrollton, TX. In this role, you will provide essential administrative support to our leadership and project teams, ensuring smooth daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and is looking to grow within a dynamic organization.
Key Responsibilities
- Greet clients, vendors, and visitors in a courteous and professional manner.
- Manage scheduling and preparation for meetings and conferences.
- Answer and route incoming phone calls appropriately.
- Coordinate travel arrangements and maintain Outlook travel calendars.
- Handle incoming and outgoing mail, packages, and courier services.
- Maintain and order office supplies and equipment as needed.
- Track material costs used by project teams and generate monthly reports.
- Assist in updating emergency action plans and related communications.
- Create and update intranet articles and PowerPoint presentations.
- Support team events, celebrations, and recognition programs.
- Prepare project manuals, binders, and documentation packages.
- Assist with interview scheduling and onboarding of new hires.
- Respond to routine inquiries and provide organized solutions.
Qualifications
- 3 years of administrative or receptionist experience preferred (entry-level candidates will be considered).
- High school diploma or equivalent required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel).
- Experience with Microsoft Visio is a plus.
- Professional demeanor with strong customer service skills.
- Ability to multi-task, work independently, and collaborate in a team environment.
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M1
Ref: #223-Eng Orlando
Salary : $28 - $30