What are the responsibilities and job description for the Events and Activity Coordinator position at Syracuse University?
Job Description
The Student Events & Activities Coordinator is a vital staff member within the Student Involvement and Leadership Development unit, part of the broader Student Engagement team. The Coordinator supports the planning and implementation of campus programs and events that enhance the student experience and promote engagement. This position coordinates a variety of initiatives including large-scale events, pop-up programs, off-campus excursions, and collaborative activities.
The Coordinator manages event logistics including scheduling, vendor coordination, contracting, purchasing, marketing, and transportation, while working with campus partners to ensure programs are implemented safely and in accordance with University policies. The Coordinator also assists with program assessment and serves as an advisor to a subset of Recognized Student Organizations (RSOs), providing guidance on event planning, budgeting, and organizational compliance. The position provides supervision, training, and ongoing support to student Event Leads, ensuring they are prepared to manage on-site event operations and uphold departmental standards.
Education and Experience
Not Applicable
Responsibilities
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About The Syracuse Area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
The Student Events & Activities Coordinator is a vital staff member within the Student Involvement and Leadership Development unit, part of the broader Student Engagement team. The Coordinator supports the planning and implementation of campus programs and events that enhance the student experience and promote engagement. This position coordinates a variety of initiatives including large-scale events, pop-up programs, off-campus excursions, and collaborative activities.
The Coordinator manages event logistics including scheduling, vendor coordination, contracting, purchasing, marketing, and transportation, while working with campus partners to ensure programs are implemented safely and in accordance with University policies. The Coordinator also assists with program assessment and serves as an advisor to a subset of Recognized Student Organizations (RSOs), providing guidance on event planning, budgeting, and organizational compliance. The position provides supervision, training, and ongoing support to student Event Leads, ensuring they are prepared to manage on-site event operations and uphold departmental standards.
Education and Experience
- Bachelor’s degree from accredited institution required.
- Preferred experience in planning, implementing, and executing student events and programs.
Not Applicable
Responsibilities
- In support of the Events and Activities program portfolio, plan, coordinate, and implement a variety of campus and off-campus programs designed to enhance student engagement, including large-scale events, pop-up programs, and collaborative initiatives.
- Manage event logistics from concept through execution, including venue reservations, catering coordination, transportation arrangements, vendor coordination, and on-site event management.
- Assist with coordinating student event staff and volunteers during program implementation to ensure safe, inclusive, and successful events.
- Supervise, schedule, and support student Event Leads, providing training, guidance, and on-site direction to ensure consistent event execution and adherence to University policies.
- Collect participant feedback and contribute to reports summarizing program outcomes, attendance data, and recommendations for future improvements.
- Prepare, review, and process vendor and performer agreements in accordance with University policies and procedures.
- Coordinate transportation through University-approved vendors in collaboration with the Parking & Transportation Department, ensuring compliance with University safety and risk-management standards.
- Address logistical and safety concerns that arise before or during events.
- Assist with monitoring event budgets by tracking expenditures, processing payments, and supporting responsible use of departmental funds.
- Maintain accurate records of event attendance and participation through event pass scanning and ticket sales tracking.
- Coordinate marketing and promotional efforts for events and initiatives, including flyers, kiosks, banners, t-shirts, and other promotional materials.
- Maintain accurate and timely event information in the ’Cuse Activities database, the University calendar, and the Student Engagement website.
- Support the department’s online and social media presence to increase program visibility and student participation.
- Serve as a consultant to a diverse portfolio of Recognized Student Organizations (RSOs), acting as the primary point of contact for a subset of the University’s RSOs.
- Support student leaders in the planning and implementation of programs and events by providing guidance on event logistics, budgeting, and risk management.
- Educate students on University and governing body policies and procedures to ensure organizational compliance and success.
- Manage approved funding requests, including contracting, purchasing, and expenditure tracking from the Student Activity Fee, and support officer elections, leadership transitions, and leadership development.
- Serve as a liaison and collaborative partner with departments across the Division of the Student Experience and the broader University community to support program development and implementation. Coordinate with offices including Risk Management, Public Safety, Parking & Transportation, Dining Services/Catering, Disbursements, Purchasing, the Box Office, and the Comptroller’s Office to ensure events comply with university procedures and operational standards.
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About The Syracuse Area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.