What are the responsibilities and job description for the Budget Support Associate position at Syracuse University?
Job Description
The Budget Support Associate will provide budgetary, financial, and administrative support for the Chemistry department. They will analyze financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift and endowment funds) and will work closely with the department Budget Analyst to administer budget and financial operations while ensuring compliance with department, college, university, and sponsor guidelines.
The Associate will produce financial reports using a variety of university applications and serve as liaison with various central university offices to assist the Budget Analyst and faculty with funding administration. Following current University and sponsor policies, they will ensure the accurate and timely processing and approval of payroll processes, administrative financial processing requests, and departmental reconciliation as well as assisting the Budget Analyst with special projects and reports as needed. Position is also responsible for accurate and timely processing of financial transactions related to expenses, sponsored effort, grants and salary holding.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience
Budget and Finance
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About The Syracuse Area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
The Budget Support Associate will provide budgetary, financial, and administrative support for the Chemistry department. They will analyze financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift and endowment funds) and will work closely with the department Budget Analyst to administer budget and financial operations while ensuring compliance with department, college, university, and sponsor guidelines.
The Associate will produce financial reports using a variety of university applications and serve as liaison with various central university offices to assist the Budget Analyst and faculty with funding administration. Following current University and sponsor policies, they will ensure the accurate and timely processing and approval of payroll processes, administrative financial processing requests, and departmental reconciliation as well as assisting the Budget Analyst with special projects and reports as needed. Position is also responsible for accurate and timely processing of financial transactions related to expenses, sponsored effort, grants and salary holding.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience
- Bachelor’s Degree or equivalent plus 3-5 years of work experience in accounting and administrative experience required.
- Strong attention to detail and high level of discretion and confidentiality required. Advanced knowledge of Microsoft Office and Adobe Professional suite.
- High level of research and data gathering ability, analytical skills, ability to read and interpret documents, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.
- Advanced knowledge of university budget systems (e.g. FAB, DataInsights, Sponsored Award Management tool) and excel; experience managing sponsored awards.
- Advanced knowledge of PeopleSoft, Hyperion, or related system.
Budget and Finance
- Analyze a variety of financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift and endowment funds) for the purposes of providing direction and support, making recommendations to the department chair, maximizing use of funds, and/or ensuring overall operations are within budget.
- Work in partnership with the Budget Analyst to recommend financial approval procedures.
- Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail.
- Monitor spending allowances and new faculty start-up budgets and expenditures.
- Work with Department Budget Analyst for the resolution of issues discovered during review and reconciliation of accounts.
- Monitor scholarship credits, financial aid awarded, and graduate assistants/teaching assistants/research assistant awards, monthly spending reports, year-to-date comparative analysis, and other reports as requested.
- Work closely with Asst Dean of Budget, Finance and Administration to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.
- Assists faculty with research proposal preparation, e.g., assist faculty in the preparation of proposal budgets and ensure the timely submission of the Office of Sponsored Program’s internal routing review (IRR) form.
- Serves as liaison among principal investigators (PI’s) and university administrative units.
- Interprets both agency and university requirements and policies/practices for the departments and provides support to obtain newly available information on funding volume, timing of reports, fiscal issues and compliance with regulatory requirements.
- Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned area.
- Generates reports to evaluate activity and available funds.
- Manages fiscal reports and assists the faculty in determining funds available, spending plan/projections and timing of Human Resources changes to ensure continued support for grants employees.
- Following current University policies, responsible to ensure the accurate and timely processing and approval of the following: expense reimbursements, purchase requisitions, credit card reconciliations, payroll processes, including sponsored effort, course-relief redistributions, over/under payments, temporary/casual hires (Smart HR hires) with attention to compliance with sponsor, University, and Department policies and guidelines. This includes calculating the financial effect salary distribution changes have on internal and external funding sources with varying fringe benefit and F&A rates, budget restrictions, effort reporting, and budget cycles (e.g. federal grants, cost-sharing monies, corporate, foundation, and gift funds), as well as securing cash flow with pre-award or no-cost-extension requests. As well as expense reimbursements, purchase requisitions, credit card reconciliations.
- Other duties as assigned
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About The Syracuse Area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.