Administrative Assistant

Step into a pivotal support role where your organisation, accuracy, and tech-savvy skills will keep a busy professional environment running smoothly. This is a direct-hire opportunity with a stable organisation that values reliability, discretion, and a proactive approach to administrative work.

About the Role:

As an Administrative Assistant, you will provide comprehensive administrative and clerical support to ensure daily operations run efficiently and on schedule. You will be the primary point of contact for managing documents, data, communications, and scheduling, directly contributing to the productivity and effectiveness of the team. Your ability to stay organised, anticipate needs, and maintain accuracy will have a visible impact on the quality and timeliness of client and internal deliverables.

Key Responsibilities:

• Manage and maintain electronic and paper files, ensuring accurate document organisation, version control, and quick retrieval.
• Perform high-volume, accurate data entry into various systems and spreadsheets, maintaining up-to-date records.
• Draft, format, proofread, and edit correspondence, reports, and other documents to ensure clarity, consistency, and accuracy.
• Coordinate calendars, schedule meetings, and manage deadlines, ensuring all stakeholders are informed and prepared.
• Monitor and respond to emails in Outlook, prioritising messages and routing information to the appropriate parties.
• Prepare and update Excel spreadsheets and Word documents to support reporting, tracking, and general office workflows.
• Support general office administration, including copying, scanning, mailing, and maintaining organised workspaces.
• Identify process improvements and take initiative to streamline administrative tasks and enhance efficiency.

Key Requirements:

• Strong computer skills with the ability to quickly learn and navigate new software and systems.
• High proficiency in Microsoft Office, particularly Outlook, Word, and Excel, with practical, day-to-day usage.
• Demonstrated ability to manage multiple tasks and deadlines while maintaining organisation and composure.
• Exceptional attention to detail, with proven accuracy in data entry and document management.
• Excellent written and verbal communication skills, including clear, professional email and document drafting.
• Strong proofreading skills and a commitment to producing error-free work.
• Proven ability to work independently, manage priorities, and follow through without close supervision.
• Demonstrated professionalism, dependability, and discretion when handling confidential information.

Desirable Skills:

• Prior experience in an administrative role within an office, professional services, or corporate environment.
• Exposure to accounting, bookkeeping, or working within a CPA firm or financial services setting.
• Familiarity with document management systems or databases used in professional office environments.
• Experience supporting multiple stakeholders or departments in a deadline-driven setting.

Qualifications:

• High school diploma or equivalent required.
• Associate degree in Business Administration, Office Management, or a related field preferred.
• Any relevant administrative, office support, or bookkeeping coursework or certifications considered an advantage.

If you are a detail-focused, tech-savvy Administrative Assistant who thrives in a fast-paced, deadline-driven environment, this direct-hire role offers a strong platform to showcase your skills and grow your career. Apply now to be considered.