What are the responsibilities and job description for the Portfolio Administrator position at Syntagma Group?
Job Title: Portfolio Administrator (Entry-Level, Contract-to-Hire)
Location: Boston, MA (Hybrid but mostly remote)
Industry: Asset Management / Investment Management
Employment Type: Contract-to-Hire
Position Overview
A leading asset management firm in Boston is seeking a detail-oriented and motivated Portfolio Administrator to join their operations team on a contract-to-hire basis. This is an excellent opportunity for an entry-level finance professional to gain hands-on experience supporting portfolio management and investment operations within a highly respected firm.
The Portfolio Administrator will play a key role in supporting daily portfolio activities, ensuring accuracy of investment data, and assisting with trade and cash management processes. This role offers strong exposure to the investment lifecycle and a clear path to long-term career growth within asset management.
Key Responsibilities
Portfolio & Investment Support
- Assist with daily portfolio administration activities, including monitoring holdings, cash balances, and transactions
- Support portfolio managers and analysts with reporting and data requests
- Maintain accurate portfolio records across internal systems
Trade & Operations Support
- Assist with trade processing, settlement tracking, and reconciliation of trades
- Monitor cash activity and ensure proper allocation of funds
- Investigate and resolve discrepancies related to trades or portfolio balances
Reconciliation & Reporting
- Perform daily, weekly, and monthly account and portfolio reconciliations
- Support preparation of internal and client-facing reports
- Ensure data integrity across portfolio accounting systems
Data Management & Controls
- Maintain and update investment data, including pricing, securities, and reference data
- Assist in identifying process improvements to enhance efficiency and accuracy
- Adhere to internal controls and operational procedures
Team Collaboration
- Work cross-functionally with portfolio management, trading, compliance, and operations teams
- Provide support on ad hoc projects and process improvement initiatives
Qualifications
Education
- Bachelor’s degree in Finance, Accounting, Economics, or related field required
Experience
- Internship or 0–2 years of experience in finance, accounting, or investment operations
- Exposure to asset management, banking, or financial services is a plus
Skills
- Strong attention to detail and organizational skills
- Analytical mindset with problem-solving abilities
- Proficiency in Excel and Microsoft Office
- Strong communication and interpersonal skills
- Ability to work in a fast-paced, deadline-driven environment
Preferred Qualifications
- Internship experience with an asset manager, hedge fund, or financial institution
- Familiarity with portfolio accounting systems or financial data tools (e.g., Bloomberg, FactSet)
- Progress toward CFA designation is a plus
Why This Opportunity
- Entry point into a top-tier asset management firm
- Strong exposure to portfolio management and investment operations
- Opportunity to convert to a full-time role with career growth
- Collaborative, high-performance environment in Boston