Portfolio Administrator

Job Title: Portfolio Administrator (Entry-Level, Contract-to-Hire)

Location: Boston, MA (Hybrid but mostly remote)

Industry: Asset Management / Investment Management

Employment Type: Contract-to-Hire

Position Overview

A leading asset management firm in Boston is seeking a detail-oriented and motivated Portfolio Administrator to join their operations team on a contract-to-hire basis. This is an excellent opportunity for an entry-level finance professional to gain hands-on experience supporting portfolio management and investment operations within a highly respected firm.

The Portfolio Administrator will play a key role in supporting daily portfolio activities, ensuring accuracy of investment data, and assisting with trade and cash management processes. This role offers strong exposure to the investment lifecycle and a clear path to long-term career growth within asset management.

Key Responsibilities

Portfolio & Investment Support

• Assist with daily portfolio administration activities, including monitoring holdings, cash balances, and transactions
• Support portfolio managers and analysts with reporting and data requests
• Maintain accurate portfolio records across internal systems

Trade & Operations Support

• Assist with trade processing, settlement tracking, and reconciliation of trades
• Monitor cash activity and ensure proper allocation of funds
• Investigate and resolve discrepancies related to trades or portfolio balances

Reconciliation & Reporting

• Perform daily, weekly, and monthly account and portfolio reconciliations
• Support preparation of internal and client-facing reports
• Ensure data integrity across portfolio accounting systems

Data Management & Controls

• Maintain and update investment data, including pricing, securities, and reference data
• Assist in identifying process improvements to enhance efficiency and accuracy
• Adhere to internal controls and operational procedures

Team Collaboration

• Work cross-functionally with portfolio management, trading, compliance, and operations teams
• Provide support on ad hoc projects and process improvement initiatives

Qualifications

Education

• Bachelor’s degree in Finance, Accounting, Economics, or related field required

Experience

• Internship or 0–2 years of experience in finance, accounting, or investment operations
• Exposure to asset management, banking, or financial services is a plus

Skills

• Strong attention to detail and organizational skills
• Analytical mindset with problem-solving abilities
• Proficiency in Excel and Microsoft Office
• Strong communication and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment

Preferred Qualifications

• Internship experience with an asset manager, hedge fund, or financial institution
• Familiarity with portfolio accounting systems or financial data tools (e.g., Bloomberg, FactSet)
• Progress toward CFA designation is a plus

Why This Opportunity

• Entry point into a top-tier asset management firm
• Strong exposure to portfolio management and investment operations
• Opportunity to convert to a full-time role with career growth
• Collaborative, high-performance environment in Boston