Exec Administrative Assistant

Company Description

About Syngenta 

At Syngenta Crop Protection, we're pioneering solutions that safeguard global food security while championing sustainable agriculture. As a world market leader headquartered in Switzerland, we empower farmers with innovative crop protection technologies that defend against nature's toughest challenges. We unite advanced science with digital solutions to develop intelligent crop protection that maximizes yields while minimizing environmental impact. Join our mission of revolutionizing plant protection from seed to harvest. 

Job Description

At Syngenta, our goal is to build the most collaborative and trustworthy team in agriculture, providing top-quality seeds and innovative crop protection solutions that improve farmers' success. To support this mission, Syngenta is seeking an Exec Administrative Assistant in St. Gabriel, LA. This role will provide administrative support to the Site Manager and, as needed, to site Leadership Team Managers. Administer non-exempt timekeeping across the site, ensuring accurate and timely submission of hours and resolving discrepancies.

The Exec Administrative Assistant will act as the Communications representative for St. Gabriel to Syngenta's NA Communications group and the local community. Perform miscellaneous duties to ensure St. Gabriel remains current with corporate information and fulfills required communication needs within Syngenta.

Accountabilities:

• Oversee site timekeeping for non-exempt employees in Dayforce by ensuring prompt and accurate recording of hours, addressing discrepancies as they arise, and providing guidance to employees and managers regarding timekeeping queries and adherence to compliance requirements.
• Organize and facilitate both on-site and off-site activities for the Site Manager and others as available, including managing room setups, catering arrangements, coordinating event logistics, and sourcing necessary supplies.
• Act as the primary contact for the site when hosting corporate and international guests, assisting with travel arrangements, securing overnight lodging, and handling other logistical requirements as needed.
• Create and update documents and presentations for the Site Manager and manage STG TeamSpace as the Site Administrator to ensure resources and information are accessible and up to date.
• Engage actively in cross-functional site teams, providing essential coordination, information, and support. This includes participation in the NA Communications team, 'Between the Rows' newsletter, United Way campaign, and various community outreach projects. Lead site communications with the local community and EI-Inc.

Qualifications

Required:

• High school diploma or equivalent required; business school, college coursework, or equivalent professional training preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Working knowledge of timekeeping within Dayforce required.
• Experience effectively supporting corporate and global visitors and senior leadership.
• Experience working with all levels of employees and site management leaders required.
• Excellent computer skills across Microsoft Office products.
• Strong interpersonal skills and ability to work with a diverse group of employees.
• Ability to rapidly learn systems (e.g., SAP, Team Space, Dayforce) and share knowledge with others.
• Demonstrated ability to multi-task in a fast-paced, high-stress environment.
• Ability to handle highly confidential data with discretion and professionalism.
• Ability to work independently with limited direct supervision within the scope of the position.
• Demonstrated positive attitude and consistent willingness to assist.
• Must be qualified to handle and transmit highly confidential data regarding site planning and departmental issues.
• Confidentiality is a high priority and required at all times.
• Must have the ability to work independently, sometimes with limited direct supervision, within the scope of the position and on behalf of the Site Manager.
• Must exhibit a high degree of professionalism, courteousness, and genuine care for all employees.
• Ability to multi-task in a fast-paced and high-stress environment is a must.
• Excellent verbal and written communication skills are required.
• Demonstrated positive attitude and willingness to provide assistance required at all times.
• Ability to understand the operations and needs of various functions throughout the plant site.
• Ability to handle diverse work requests with professionalism and a high degree of quality and responsiveness.
• Ability to work effectively behind the scenes to ensure site and leadership needs are met timely.

Desired:

• Prior experience with timekeeping administration in a manufacturing or industrial site environment preferred.
• Minimum 5 years of administrative experience with increasing responsibility preferred.

Additional Information

What We Offer: 

• A culture that celebrates belonging and collaboration, promotes professional development and strives for a work-life balance that supports the team members. Offers flexible work options to support your work and personal needs. 
• Full Benefit Package (Medical, Dental & Vision) that starts your first day. 
• 401k plan with company match, Profit Sharing & Retirement Savings Contribution. 
• Paid Vacation, Paid Holidays, Maternity and Paternity Leave, Education Assistance, Wellness Programs, Corporate Discounts, among other benefits. 

Syngenta has been ranked as a top employer by Science Journal. Learn more about our team and our mission here: https://www.youtube.com/watch?v=OVCN_51GbNI 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. 

WL: 2A

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