Accounts Payable Manager

Job Overview

We are seeking a highly skilled and detail-oriented Accounts Payable Manager to lead our accounts payable operations and ensure the efficient processing of vendor invoices, payments, and related financial activities. This pivotal role involves overseeing the entire accounts payable cycle, maintaining compliance with internal controls and regulatory standards, and supporting the organization’s financial integrity. The ideal candidate will possess extensive experience in accounting software, financial concepts, and regulatory compliance, with a strong focus on accuracy, efficiency, and team leadership. This position offers an opportunity to contribute significantly to our financial health and operational excellence.

Duties

• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and expense reimbursements.
• Supervise 5-6 associates
• Manage vendor relationships by verifying invoice accuracy, resolving discrepancies, and maintaining up-to-date vendor records.
• Ensure compliance with internal controls, SOX , and GAAP standards.
• Supervise the preparation of payments via checks, ACH transfers, wire transfers, and electronic payment systems such as Workday, Paychex, ADP, or Ceridian.
• Reconcile accounts payable ledger with general ledger entries through detailed account reconciliation procedures.
• Collaborate with procurement, finance, human resources, and external auditors to streamline processes and improve efficiency.
• Lead month-end closing activities related to accounts payable; prepare journal entries for accruals and adjustments.
• Maintain comprehensive documentation for audit readiness; support internal and external audits.
• Implement process improvements utilizing accounting software such as Sage, PeopleSoft, or UltiPro to enhance workflow automation.
• Monitor compliance with tax regulations related to vendor payments; ensure proper tax documentation is maintained.
• Train and supervise staff involved in accounts payable functions; foster a culture of accuracy and accountability.

Requirements

• Minimum of five years’ experience managing accounts payable functions within a corporate or nonprofit environment.
• Demonstrated expertise in accounting software including Workday, QuickBooks, Sage, PeopleSoft, UltiPro, or similar systems.
• Strong understanding of financial concepts such as double entry bookkeeping, debits & credits, general ledger accounting, and account reconciliation.
• Excellent analytical skills with the ability to interpret complex financial data accurately.
• Strong organizational skills with attention to detail; proficiency in 10-key typing for data entry tasks.
• Effective communication skills to collaborate across departments and support team development. This role is integral to maintaining our organization’s financial integrity while fostering operational efficiency. We invite qualified candidates who are committed to excellence in accounting practices to apply for this dynamic opportunity.