Office Assistant, High School Full-Time Temporary

Job Overview

Provide administrative support to school site by assisting with office operations, student attendance and records, and facilitating student, parent, and visitor needs in the office.

Essential FunctionsOffice Operations

• Greet and assist students, parents, staff, and any visitors warmly and in a professional manner. Maintain appropriate visitor documentation.
• Type and distribute school correspondence including letters, memos, and weekly newsletters.
• Answer busy phones, provide answers, take messages, and direct calls to the appropriate staff member.
• Assist in receiving and organizing supplies and materials.
• Prepare outgoing student mailings and distribute incoming mail.
• Maintain a clean and presentable desk space and office environment.
• Maintain and replenish the visitor sign in sheets and stickers at both the Welcome Center of the LAUSD main office and the Synergy school office.
• Serve in the Welcome Center office when assigned.

Student Information and Data

• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Illuminate) including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff, and community.
• Ensure that student records are locked up and secured each day.

Attendance

• Participate in the daily student attendance process by tracking tardies, absences, and medical leaves, verifying attendance taken by teachers, and updating attendance information in Illuminate.
• Assist in the preparation of monthly attendance reports

  Student and Family Relations

• Help to maintain a positive, nurturing, and achievement-oriented school culture that includes college preparation for all students.
• Build relationships with families to keep them well-informed and support their needs.
• Support staff members with office assistance when needed and maintain positive working relationships with everyone on staff.
• Assist with and attend meetings on evenings and weekends when necessary.

Other Responsibilities

• Assist with school fundraisers including the collection, counting of funds and organizing paperwork.
• Prepare books, supplies and other educational materials for use by labeling, attaching bar codes and distributing when needed.
• Attend to student needs and injuries, including maintaining the documentation of student first aid visits to the office.
• Assist with student supervision at school or on field trips when needed.
• Assist with the implementation of the School Safety Plan, including helping to replenish any emergency supplies on a regular basis.
• Assist leadership team with various tasks as needed.

Qualifications and Desired Characteristics

• Oral and written proficiency in English and Spanish.
• Strong working knowledge of Microsoft Word and Excel.
• Ability to type 35 words per minute.
• Knowledge of student information systems, preferably Illuminate.
• Experience with managing and entering data.
• Detail-oriented individual who is willing to do what it takes to get the job done.
• Ability to multi-task in a fast-paced environment.
• Ability to take direction as well as take initiative.
• Positive, professional demeanor.

Education

• High school diploma or equivalent required. Some college preferred.
• Coursework in computers, word processing, data management, file-keeping, etc., a plus.

Salary : $20 - $25