Attendance Clerk, Bilingual Spanish - High School

Job Overview

Provides assistance and accurate monitoring, recording, and communication of student attendance at a secondary school.

Essential Functions

Attendance 

• Receive, verify, and process incoming attendance data from teachers, parents, students, administrators, and other student services staff. 
• Make and receive phone calls and notes regarding student absences. Receive and relay messages to students and parents as necessary. 
• Convey information to students and parents about attendance requirements, policy, and the call-in process to avoid unexcused absences. 
• Enter daily attendance and related student data onto a data entry screen for a student database. Edit and revise data, generates information and reports as requested and according to established timelines. 
• Refer serious attendance problems according to established procedures. Assist in identifying and resolving problems of students with frequent absenteeism. 
• Compile periodic attendance and excused absence lists and provides assistance and troubleshooting at the school site level for attendance data. 
• Issue and verify student off campus passes. Records and may monitor independent study agreements and other forms of attendance. 
• Perform other duties as required that support the overall objective of the position.

Office Operations

• Greet and assist students, parents, staff, and any visitors warmly and in a professional manner. Maintain appropriate visitor documentation.
• Type and distribute school correspondence including letters, memos, and weekly newsletters.
• Answer busy phones, provide answers, take messages, and direct calls to the appropriate staff member.
• Assist in receiving and organizing supplies and materials.
• Prepare outgoing student mailings and distribute incoming mail.
• Maintain a clean and presentable desk space and office environment.
• Maintain and replenish the visitor sign in sheets in the Synergy school office.

Student Information and Data

• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Infinite Campus) including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff, and community.
• Ensure that student records are locked up and secured each day.

Student and Family Relations

• Help to maintain a positive, nurturing, and achievement-oriented school culture that includes college preparation for all students.
• Build relationships with families to keep them well-informed and support their needs.
• Support staff members with office assistance when needed and maintain positive working relationships with everyone on staff. 
• Assist with and attend meetings on evenings and weekends when necessary.

Other Responsibilities

• Attend to student needs and injuries, including maintaining the documentation of student first aid visits to the office.
• Assist with student supervision at school or on field trips when needed.
• Assist with the implementation of the School Safety Plan, including helping to replenish any emergency supplies on a regular basis. 
• Assist leadership team with various tasks as needed.

Qualifications and Desired Characteristics

• Oral and written proficiency in English and Spanish.
• Prior experience working in a school office a plus. 
• Strong working knowledge of Microsoft Word and Excel.
• Ability to type 35 words per minute.
• Knowledge of student information systems, preferably Infinite Campus.
• Experience with managing and entering data.
• Detail-oriented individual who is willing to do what it takes to get the job done.
• Ability to multi-task in a fast-paced environment.
• Ability to take direction as well as take initiative.
• Positive, professional demeanor.

Education

• High school diploma or equivalent required. Some college preferred.

Synergy Academies is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, national origin, color, age, sex, gender, religion, sexual orientation, marital status, or any other status protected by law. 

Salary : $21 - $26