What are the responsibilities and job description for the Event Coordinator position at Synergis?
Job title: Event Coordinator
Location: Cupertino, CA 95014
Duration: 6 Months
Join a world-class team producing some of the most iconic and high-stakes events globally. As an Event Coordinator in client site Worldwide Events Guest Experience team, you will be the vital operational force behind seamless event execution, bringing precision, warmth, and genuine guest care to every occasion. This is your opportunity to be part of a close-knit, driven environment where your organizational expertise and people skills will shine, ensuring every guest and support team member experience excellence.
In this role, you will develop and manage support staff schedules, oversee logistical operations, and deliver training that elevates team performance. You will be the central point of contact for support staff from onboarding through event day, fostering a motivated, cohesive, and well-prepared team. Your impact will be visible at live events, activations, and conferences at Client site and beyond, making each moment memorable for guests and staff alike.
Required Skills:
- 4-6 years of experience in event coordination, hospitality, staffing, or program administration
- Proven ability to manage schedules and staffing for teams ranging from small activations to large-scale events with over 100 support staff
- Experience designing and delivering effective training sessions
- Excellent written and verbal communication skills to clearly convey expectations
- Proficiency with scheduling tools, shared spreadsheets, and workforce management platforms
- Familiarity with People Planning and Ops (PPO) and California labor laws
- Flexibility to support events during weekends, early mornings, and evenings.
Nice to Have Skills:
- Experience with HTML and our retail payroll systems
- Knowledge of our internal programs and technology platforms.
Preferred Education and Experience:
- Bachelor’s degree or equivalent in hospitality, event management, or related field
- Relevant experience within dynamic, fast-paced environments managing large teams and multiple projects simultaneously.
Other Requirements:
- Willingness to support events that require travel and extensive hours, including weekends and early mornings
- Demonstrated discretion and integrity in handling sensitive personnel information.
Bring your organizational prowess, enthusiasm for guest experience, and proactive mindset to Client Site innovative event team. If you're ready to make an impact and thrive in a collaborative, high-energy environment, we invite you to apply now and help create unforgettable moments for Client and its global community!
The hourly pay rate for this position is $50. Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
For immediate consideration, please forward your resume to aminj@synergishr.com
If you require assistance or an accommodation in the application or employment process, please contact us at aminj@synergishr.com.
Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.