What are the responsibilities and job description for the Event Coordinator position at Staffing?
5 Months Contract
Onsite will average around 30 hours a week but on events could be close to 40-50.
As an Event Coordinator in client site Worldwide Events Guest Experience team, you will be the vital operational force behind seamless event execution, bringing precision, warmth, and genuine guest care to every occasion. This is your opportunity to be part of a close-knit, driven environment where your organizational expertise and people skills will shine, ensuring every guest and support team member experience excellence.
In this role, you will develop and manage support staff schedules, oversee logistical operations, and deliver training that elevates team performance. You will be the central point of contact for support staff from onboarding through event day, fostering a motivated, cohesive, and well-prepared team. Your impact will be visible at live events, activations, and conferences at Client site and beyond, making each moment memorable for guests and staff alike.
Required Skills:
- 4-6 years of experience in event coordination, hospitality, staffing, or program administration
- Proven ability to manage schedules and staffing for teams ranging from small activations to large-scale events with over 100 support staff
- Experience designing and delivering effective training sessions
- Excellent written and verbal communication skills to clearly convey expectations
- Proficiency with scheduling tools, shared spreadsheets, and workforce management platforms
- Familiarity with People Planning and Ops (PPO) and California labor laws
- Flexibility to support events during weekends, early mornings, and evenings
Nice to Have Skills:
- Experience with HTML and our retail payroll systems
- Knowledge of our internal programs and technology platforms
Preferred Education and Experience:
- Bachelor’s degree or equivalent in hospitality, event management, or related field
- Relevant experience within dynamic, fast-paced environments managing large teams and multiple projects simultaneously
Other Requirements:
- Willingness to support events that require travel and extensive hours, including weekends and early mornings
- Demonstrated discretion and integrity in handling sensitive personnel information
Salary : $40 - $45