Project Accountant

Reports To

Controller

Manages

None

Summary/Objective

The Project Accountant completes payments and controls expenses by processing, verifying, and reconciling invoices. The Project Accountant also follows up and collects on all outstanding invoices, prepares all legal paperwork as required in collecting per our contract, ensures the company is meeting contract requirements for insurance and bonding, maintains, tracks and monitors project billing, insurance etc. from moment of contract award to close out and final payment.

Primary Responsibilities/Functions

1. Process invoices by matching to P.O. and receiving reports and process subcontractor invoices, lien waivers, etc. and ensure that all commitments are current in Spectrum.
2. Process and route non-project and office invoices to the appropriate personnel.
3. Research and follow-up on vendor issues (emails and voicemails).
4. Prepare vendors and subcontractors payment batches.
5. Oversee and respond to inquiries in the accounts payable inbox.
6. Assist with credit applications.
7. Maintain, request W9’s and COI for all subcontractors.
8. Review unbilled payables, aged account payables, and reconcile vendor statements to internal records.
9. Prepare and enter cash receipts.
10. Prepare AR report and aging, report to management on past due balances.
11. Prepare and enter monthly requisition, including backup for stored materials and any compliance or other documents required, such as consent of surety, follow up with General Contractor on payment status to ensure timely payment.
12. Enter approved and executed owner change orders into Spectrum.
13. Manage review and approval process of incoming project contracts and purchase orders.
14. Ensure that Synergi and subcontractor insurance is current and complies with contract requirements.
15. Work closely with project managers to ensure timely and accurate project financials.
16. Enter and monitor project budgets.
17. Provide cost and billing reconciliations.
18. Enter direct costs and indirect cost allocations.
19. Perform daily bank reconciliations to ensure accurate financial records.
20. Conduct daily reviews of company credit card activity for policy and spending compliance.
21. Manage daily office needs such as cleaning, coffee and tea supplies, and other general inventory to ensure a clean and comfortable work environment.
22. Other duties as needed.

Required Skills/Attributes

1. Ethical conduct
2. Communication proficiency
3. Technical capacity
4. Collaboration
5. Time management
6. Risk assessment
7. Analytical
8. Process management
9. Strong computer skills with accounting and admin related systems

Required Education and Experience

1. High School Diploma, completed Finance or Accounting level 2 or higher
2. Minimum 3 years of Accounts Payable experience

Preferred Education and Experience

1. Bachelor’s Degree in Accounts or similar preferred
2. 2 years of experience in Finance and Accounting, solid growth in financial and admin experience and responsibility
3. Experience with Viewpoint Spectrum

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing some of the duties of this job, the employee may be required to walk into the shop/warehouse and may be exposed to shop conditions, ongoing construction, and various weather conditions. The noise level in the work environment may range from moderate to loud.

The employee is required to have a clean workspace in the office. In an instance where the employee is working offsite, at home, at a hotel, etc., the employee is required to have a clean workspace for virtual meetings, internally or externally with clients, vendors, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must also occasionally lift and move up to 15 pounds.

Specific vision abilities include close vision and color vision.

Position may require remaining in a stationary position, often sitting for prolonged periods.

Position Type/Expected Hours of Work

This is a full-time position (40 hours). Workdays are Monday through Friday, work times are dependent on department, projects, and supervisor’s request and approval.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel

Ability to travel up to six times per year to headquarters for all-hands weeks or to job sites as needed.