What are the responsibilities and job description for the Legal Assistant - Litigation position at Synectics Inc.?
Responsibilities
- Provide support to attorneys and paralegals specializing in litigation matters.
- Maintain calendars, contact lists, client files, and office records.
- Prepare and organize files for closure at the conclusion of matters.
- Draft and type correspondence and legal documents for attorney/paralegal review.
- Schedule calls, client meetings, mediations, and other appointments.
- Electronically file documents in county, state, and federal court systems.
- Scan and save documents into the firm's document management system.
- Monitor incoming and outgoing mail to ensure timely handling.
- Greet clients and visitors while maintaining professional customer service.
- Enter attorney/paralegal time into the timekeeping system.
- Coordinate with the Finance team to review, revise, and finalize client billing.
- Perform additional administrative duties as assigned.
- High school diploma or equivalent required.
- Minimum of 3 years of experience as a Litigation Assistant in a law firm or legal environment.
- Strong ability to multitask and manage high-volume work under pressure.
- Team-oriented with excellent organizational skills.
- Proficient in Microsoft Office Suite; document management system experience preferred.
- Exceptional proofreading, grammar, spelling, and punctuation skills.
- Detail-oriented, dependable, and able to exercise sound judgment.
- Ability to lift a minimum of 10 pounds.