What are the responsibilities and job description for the Admin Support Professional / Executive Assistant - Navy Submarine Programs position at Synchron, LLC?
This full-time employment position is an exciting opportunity for a Senior Admin Support Professional / Executive Assistant to support Team Submarine at the Washington Navy Yard in Washington, DC! We are seeking a candidate to directly support the Team Submarine Flag Officers and Senior Executives with professional administrative support. You will provide direct support to Navy Flag Officers, Senior Executive Service (SES) leaders and other senior leaders in Team Submarine.
Responsibilities:
Education and Experience Requirements:
Work location: Washington Navy Yard with possible telework options (less than one day per week)
Travel: Not expected but potential infrequent requirement.
It is the policy of Synchron, LLC to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Responsibilities:
- Coordinate scheduling of meetings and conferences for senior leaders (timing, attendees, location, logistic and security requirements, transportation, etc).
- Participate and support internal and external meetings and briefings. Interface between Program Office and various stakeholders and respond to internal and external inquiries.
- Maintain liaison with high level staff in offices throughout PAE’s, ASN RDA and Team Sub program offices and the greater Naval community and coordinate the resolution of issues for final Government approval.
- Answer, screen and transfer inbound phone calls, handing requests for information and data.
- Coordinate agenda items, plans and speaking points for various engagements for final Government approval.
- Prepare meeting minutes, set-up conference room schedules, maintain leadership calendars, prepare correspondence, organize and handle mail, order supplies, file records, coordinate and update action items, update and develop briefs, coordinate document storage and inventory, and courier documents.
- Coordinate travel and claim submission for senior Team Submarine personnel using the Defense Travel System (DTS).
- Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.
- Resolve administrative problems and inquires deferring to the appropriate government POCs when difficult questions or issues arise.
Education and Experience Requirements:
- Demonstrated experience supporting a senior leader responsible for multiple aspects of administrative support: scheduling, calendar management, correspondence, coordination with other internal and external offices and directorates, industry, and academia.
- Minimum of seven (7) years professional related experience.
- Demonstrated written and oral communications skills.
- Bachelor’s degree in business, finance, technical or related field (or commensurate work experience).
- Ability to obtain and maintain an active clearance.
- Experience supporting the US Navy or active-duty Navy experience is preferred.
Work location: Washington Navy Yard with possible telework options (less than one day per week)
Travel: Not expected but potential infrequent requirement.
It is the policy of Synchron, LLC to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.