Accounts Payable Clerk/ Purchasing Assistant

Job Summary

Coordinate activities involved with purchasing raw materials, supplies, and services. Responsible for processing all invoices received and for ensuring payments are made in an accurate and timely manner.

Minimum Qualifications

EDUCATION:

High School Diploma or equivalent

EXPERIENCE:

1-3 years experience in an accounting position preferred

REQUIRED SKILLS:

Excellent Communication Skills

Computer Skills

Strong organizational skills and attention to detail

Ability to understand and follow verbal and written instruction

Essential Duties and Responsibilities

The essential duties and responsibilities outlined below include, but are not limited to

the following: Other duties may be assigned as needed and/or required.

· Report directly to the Accounting Manager.

· Work within the guidelines of the facilities current Business Management System.

· Enter Purchase Orders as needed for multi facilities

· Assist with implementing controls to catch, quantify, and communicate to the proper channels any cost changes that will impact company performance.

· Investigate options for lower costs (total costs).

· Ensure that terms such as quick payment discounts, consignment, and volume purchases are opportunities that are included in portions or all vendor negotiations.

· Organize invoices for payment.

· Post invoices and reconcile any discrepancies on a weekly basis.

· Maintain all supplier files.

· Process checks/EFT’s on a timely basis.

· Assist with metric development and feedback loops. Create/ maintain: A/P, Discounts Taken/Discounts Lost. For example, supplier performance analysis,

· Assist Finance Manager with month end close and accounting paper/electronic records, formal monthly & year end closing procedures.

· Supporting detail schedules/sub-system tie outs and reconciliation process/schedules for all cash accounts/other key BS accounts.

· Assist with review of accounting procedures.

· Perform other duties as required.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key

Never:

Never

Rarely:

Less than 15 minutes

Frequently:

2 hours – 6 hours

Occasionally:

15 minutes – 2 hours

Constantly:

6 hours

Standing:

Occasionally

Squatting:

Never

Walking:

Occasionally

Balancing:

Never

Twisting:

Rarely

Crawling:

Never

Lifting:

Rarely (up to 10lbs.)

Use Hands to Fingers:

Constantly (typing, filing)

Pushing/Pulling:

Rarely

Hearing:

Constantly

Reaching:

Rarely

Communicating:

Constantly

Climbing:

Never

Visual:

Constantly

Kneeling:

Never

Driving Required:

Rarely

Carrying:

Rarely

Machine/Equipment use:

Computer, Office Equipment

Bending:

Occasionally

Work Environment:

Office

* This job description is subject to change at any time.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Work Location: In person