Staff Accountant

Staff Accountant

Job Description

Job Summary

The Staff Accountant supports the organization's day-to-day accounting operations through transaction entry, accounts payable processing, grant and contract invoicing, accounting documentation, and month-end close support. This position operates within a structured preparer-reviewer environment, with the Accounting Manager responsible for review and approval of accounting activity. 

Essential Duties and Responsibilities

Include the following and other duties as assigned:

General Accounting

• Enter and code bank and credit card transactions in QuickBooks.
• Maintain accurate transaction documentation and supporting records.
• Research and resolve routine transaction discrepancies, escalating issues to the Accounting Manager as appropriate.

Accounts Payable

• Enter and code vendor bills to the appropriate accounts, departments, grants, and programs.
• Maintain accurate and complete vendor records.
• Prepare vendor bills and payments for Accounting Manager review and approval prior to release.
• Research and resolve routine vendor discrepancies.

Accounts Receivable

• Prepare grant and contract invoices based on approved supporting information.
• Compile and maintain required supporting documentation for invoices.
• Track invoices and outstanding payments and communicate follow-up items to the Accounting Manager.

Month-End Close Support

• Assist with month-end close activities and supporting schedules as directed by the Accounting Manager.

Audit Support

• Compile and organize accounting documentation and supporting schedules requested by the Accounting Manager for audits, grant reviews, and other compliance activities.

Core Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Professional Knowledge

Demonstrates a strong understanding of accounting principles, financial processes, and regulatory requirements relevant to the role. Applies technical knowledge accurately and consistently in day-to-day work.

• Maintains current knowledge of GAAP, internal accounting policies, and applicable regulations.
• Applies accounting standards correctly to transactions and financial reporting.
• Identifies issues, risks, or inconsistencies in financial data and takes appropriate corrective action.
• Seeks clarification or guidance when encountering complex or unfamiliar accounting matters.

Financial Stewardship & Resource Mindfulness

Uses financial resources responsibly and thoughtfully to maximize organizational impact. Demonstrates accountability for safeguarding assets and ensuring funds are used as intended.

• Seeks cost-effective, value-driven solutions while maintaining quality and compliance.
• Understands budgets, financial constraints, and the true cost of programs or operations.
• Avoids waste and ensures expenses are accurate, properly documented, and approved.
• Demonstrates care and responsibility in handling financial information and resources.

Attention to Detail & Accuracy

Ensures a high level of precision in financial records, analyses, and documentation. Recognizes that accuracy is critical to decision-making, compliance, and organizational trust.

• Reviews work carefully to identify and correct errors or inconsistencies.
• Maintains organized, complete, and well-documented financial records.
• Follows established processes and controls to ensure data integrity.
• Meets deadlines without sacrificing accuracy or quality.

Accountability & Ethical Judgment

Acts with integrity, professionalism, and accountability in all financial and operational responsibilities. Upholds ethical standards and maintains confidentiality.

• Takes ownership of responsibilities and follows through on commitments.
• Escalates issues, risks, or concerns appropriately and in a timely manner.
• Adheres to ethical standards, confidentiality requirements, and organizational policies.
• Exercises sound judgment when handling sensitive financial information.

In addition to job-specific competencies, all Symba Center employees are expected to demonstrate the following core competencies to align with the Company’s culture and core values. 

Mission & Values Alignment
Demonstrates commitment to Symba Center’s mission, values, and community outcomes in day-to-day decisions. Behavioral indicators:

• Connects personal work outputs to organizational impact.
• Prioritizes community benefit over convenience or ego.
• Uses Symba’s values in tradeoff decisions (e.g., speed vs. quality vs. equity).

Equity, Inclusion & Cultural Humility

Acts to reduce bias, increase access, and respect diverse lived experiences; seeks to understand rather than assume. Behavioral indicators:

• Uses inclusive language and practices; adapts communication styles.
• Anticipates barriers for underserved stakeholders and designs equitable solutions.
• Reflects on personal biases and invites feedback; elevates underrepresented voices.

Ethics, Safeguarding, & Compliance

Upholds legal/organizational standards, protects vulnerable populations, and reports concerns promptly. Behavioral indicators:

• Protects confidentiality.
• Follows mandatory reporting and risk protocols without delay.
• Flags conflicts of interest; chooses ethical paths even when inconvenient.

Communication & Collaboration

Shares information clearly and timely; builds trust and outcomes through teamwork. Behavioral indicators:

• Tailors messages to audience (community, funders, coworkers).
• Practices active listening; clarifies assumptions and decisions.
• Escalates issues constructively; closes the loop on commitments.

Service Mindset & Relational Stewardship

Anticipates stakeholder needs; nurtures relationships that advance impact. Behavioral indicators:

• Sets and meets expectations; follows through reliably.
• Treats every stakeholder with dignity; handles complaints gracefully.
• Balances responsiveness with boundaries and sustainability.

Operational Excellence & Accountability

Manages time, resources, and processes with integrity and discipline. Behavioral indicators:

• Meets deadlines; communicates risks early.
• Follows standard operating procedures (SOPs); improves them over time.
• Owns outcomes; corrects mistakes quickly.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

This position subjects the incumbent to prolonged periods of sitting at a desk, working on a computer, driving, walking, and using their hands to handle, control, or feel objects, tools, or controls. To perform the essential functions of this position, the incumbent must see details of objects that are less than a few feet away, understand the speech of another person, speak clearly so listeners can understand, use fingers to grasp, move, or assemble very small objects, hold the arm and hand in one position or hold the hand steady while moving the arm, and use one or two hands to grasp, move, or assemble objects, frequently lift < 25 lbs., and occasionally lift > 25 lbs. 

Education and Experience

This position requires the following education and experience:

Bachelor's degree in Accounting or Finance is required. A minimum of one (1) year of accounting experience is required.Preferred experience includes nonprofit accounting, healthcare accounting, grant accounting, fund accounting, and supporting annual audits.

The Company, at its sole discretion and on a non-precedent setting basis, may determine that a candidate/employee with less than the required year(s) of experience/education is qualified and eligible for placement in this role because of education and/or demonstrated competencies and proficiency.

Certifications, Licenses, Registrations

This position requires the following certifications, licenses, and/or registrations:

None. 

Other Qualifications

Ability to work flexible hours, as required, including weekends and holidays. 

Salary : $70,500 - $73,000