What are the responsibilities and job description for the TRANSPORTATION ADMINISTRATIVE ASSISTANT-Transportation position at Sycuan Casino Resort?
Job Purpose
Provides administrative and clerical support to the Transportation Department
Job Duties And Responsibilities
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)
Provides administrative and clerical support to the Transportation Department by composing department reports, correspondence and interoffice memos according to instruction, answering incoming calls, relaying messages and inquiries to department personnel, scheduling and tracking offsite transportation needs, and scheduling and tracking departmental training in data base following established procedures. - 30%
Provides the Payroll Department with an accurate accounting of staff's time and attendance by entering staff schedule information for each shift in the timekeeping database, printing out weekly schedules, entering schedule adjustments according to established procedures, auditing time off request and adjustment forms for proper completion and appropriate signatures, and entering requests and adjustments in the database. - 30%
Monitors bussing activities by maintaining bus records, log books and records of passenger player ratings for each bus route, maintains and distributes bus driver incentive packages, tracks complaints, and provides the Guest Transportation Manager with ridership reports and costs associated with each route to determine efficiency. - 20%
Maintains updated departmental policies and procedures by drafting internal procedures, submitting procedures for approval, editing final draft as directed, distributing finalized procedures to appropriate area, maintaining computerized file of procedure documents, and updating internal procedures as needed. - 15%
Ensures consistent application of departmental purchasing procedures by receiving supply requests, generating requisitions, entering information into computer database, obtaining appropriate approvals, forwarding orders to the purchasing department, tracking received orders, generating weekly and monthly reports, and maintaining vendor activity files. - 5%
Job Specifications
Education and Experience
Essential
High School Diploma or G.E.D.
3 years office administration experience
Desirable
Associates Degree in Business Administration or related field
Maintenance Connection software experience
Skills and Knowledge
Essential
Ability to communicate and interact effectively with team members and guests
Ability to prioritize and perform multiple tasks and assignments
Ability to communicate effectively in the English language
Ability to understand and follow verbal directives and written directions
Ability to maintain filing systems
Ability to maintain professionalism and composure
Ability to maintain confidentiality
Ability to accept constructive criticism
Working knowledge of MS Word and Excel
Ability to read and complete forms and documents
Ability to perform simple mathematical calculations
Ability to appear for work on time
Desirable
Multi-lingual
KRONOS timekeeping software experience
Supervisory/Managerial Accountability: Direct: None Indirect: None
Provides administrative and clerical support to the Transportation Department
Job Duties And Responsibilities
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)
Provides administrative and clerical support to the Transportation Department by composing department reports, correspondence and interoffice memos according to instruction, answering incoming calls, relaying messages and inquiries to department personnel, scheduling and tracking offsite transportation needs, and scheduling and tracking departmental training in data base following established procedures. - 30%
Provides the Payroll Department with an accurate accounting of staff's time and attendance by entering staff schedule information for each shift in the timekeeping database, printing out weekly schedules, entering schedule adjustments according to established procedures, auditing time off request and adjustment forms for proper completion and appropriate signatures, and entering requests and adjustments in the database. - 30%
Monitors bussing activities by maintaining bus records, log books and records of passenger player ratings for each bus route, maintains and distributes bus driver incentive packages, tracks complaints, and provides the Guest Transportation Manager with ridership reports and costs associated with each route to determine efficiency. - 20%
Maintains updated departmental policies and procedures by drafting internal procedures, submitting procedures for approval, editing final draft as directed, distributing finalized procedures to appropriate area, maintaining computerized file of procedure documents, and updating internal procedures as needed. - 15%
Ensures consistent application of departmental purchasing procedures by receiving supply requests, generating requisitions, entering information into computer database, obtaining appropriate approvals, forwarding orders to the purchasing department, tracking received orders, generating weekly and monthly reports, and maintaining vendor activity files. - 5%
Job Specifications
Education and Experience
Essential
High School Diploma or G.E.D.
3 years office administration experience
Desirable
Associates Degree in Business Administration or related field
Maintenance Connection software experience
Skills and Knowledge
Essential
Ability to communicate and interact effectively with team members and guests
Ability to prioritize and perform multiple tasks and assignments
Ability to communicate effectively in the English language
Ability to understand and follow verbal directives and written directions
Ability to maintain filing systems
Ability to maintain professionalism and composure
Ability to maintain confidentiality
Ability to accept constructive criticism
Working knowledge of MS Word and Excel
Ability to read and complete forms and documents
Ability to perform simple mathematical calculations
Ability to appear for work on time
Desirable
Multi-lingual
KRONOS timekeeping software experience
Supervisory/Managerial Accountability: Direct: None Indirect: None