Procurement Coordinator

For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.

The Procurement Coordinator will assist with purchase order creations, modifications, and closings of the procure-to-pay process.

Key Responsibilities

• Creates, submits, and tracks accurate purchase orders from approved purchase requisitions
• Processes approved purchase order revisions as needed when pricing, quantity, or other product information varies from original purchase requisitions
• Evaluates and researches purchase order discrepancies to determine the root cause and coordinates resolutions with suppliers (e.g. over or under orders, damages, lost shipments, cancellations, or returns)
• Communicates backorder status regularly with Depts and forwards substitute item information to management for review and approval
• Processes the onboarding of new vendors and subsequently processes all approved purchase order and requestions through to completion
• Maintains detailed reporting on vendor, item, department, subsidiary, or ad hoc information
• Maintains supporting documentation related to purchase orders (e.g. Quotes, Order Confirmations, Change Orders, Tracking, and Packing Slips)
• Assists Accounts Payable and Cost Accounting departments with the vendor’s financial information and invoice questions
• Assists with data maintenance, reporting projects, and performing other duties as assigned
  
  

Qualifications

• High school graduate or equivalent
• 3 years of relevant work experience using basic accounting principles
• 3 years of experience working with International Vendors & Customs Regulations
• Demonstrated experience using an ERP system
• Ability to establish and maintain accurate records and files
• Ability to thrive in a team environment and build effective and positive relationships with internal customers and vendors
• Quick learner with the ability to handle multiple tasks simultaneously, maintain focus and adapt to a variety of challenges
• Strong orientation toward customer service
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to learn additional required business systems
• Excellent written and verbal communication as well as superior interpersonal skills
  
  

Preferred Qualifications

• Associate's degree in accounting, business administration, or finance
• Expert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience working in a manufacturing facility
  
  

What We Offer

• Base salary and bonus program
• Medical, dental, vision, life insurance effective on date of hire
• Generous 401(k) Plan
• Defined Contribution Plan
• Paid vacation and paid holidays
• Tuition reimbursement
  
  

Official Contact Information

• Email: All official emails will come from an @Swisher.com address
• Website: Verify job listings and contact details on https://careers.swisher.com
  
  

Important: We will never contact you via Teams, Zoom, or Google Meets. If you qualify for an interview the proper meeting method will be shared with you beforehand. Confidential information should only be shared through secure methods outside of email.