What are the responsibilities and job description for the Office Manager position at Sutton Financial Group?
Job Overview
We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, and delivering exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong technical skills to manage various office functions with enthusiasm and professionalism. As the Office Manager, you will be the backbone of our administrative team, fostering a productive and welcoming workplace.
Responsibilities
- Oversee front desk activities, greeting visitors, answering phone calls, and directing calls with excellent phone etiquette.
- Coordinate scheduling, meetings, and appointments using productivity software such as Microsoft Office and calendar tools.
- Handle data entry tasks accurately using spreadsheets and word processing applications; maintain organized filing systems both digitally and physically.
- Support client communication through professional correspondence, ensuring timely follow-up and excellent customer service.
- Assist with clerical duties including proofreading documents, managing mail distribution, and supporting administrative projects as needed.
- Foster a positive office environment by providing customer support and addressing inquiries promptly and courteously.
Experience
- Proven experience in office management or administrative support roles with a strong background in clerical tasks.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry processes.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong communication skills, both verbal and written.
- Previous experience in customer service or front desk roles that involved phone communication and client interaction.
- Personal assistant or executive support experience is advantageous for handling multiple responsibilities efficiently.
Join us to be an integral part of a vibrant office dedicated to creating an efficient, welcoming office environment where every day presents new opportunities to make an impact!
Benefits:
- 401(k) matching
- Paid time off
- Professional development assistance
Work Location: In person