Payroll Specialist

Sutphen Corporation is the oldest continuously family-owned and operated fire truck manufacturer in the United States of America.  With a mission to build the safest, most reliable fire trucks in the world, Sutphen has manufactured emergency fire apparatus for fire departments all over the country for more than 136 years.

Sutphen is seeking a payroll specialist to join our team in Dublin, Ohio.

The payroll specialist will play a key role in ensuring accurate and timely payroll processing while supporting compliance, reporting, 401(k) administration, and employee payroll support. This position partners closely with HR, Finance, and Operations and is well-suited for someone who thrives in a fast-paced, collaborative environment.

Why Join Team Sutphen?

• Safety is our priority
• Family-owned and operated
• First shift operation 
• High-quality and extremely affordable benefit packages
• A collaborative and challenging environment fostering high engagement and retention
• We have fun building the highest quality product that saves lives and property

Payroll Processing

• Process accurate and timely weekly payroll using Paycom.
• Review and audit timecards, deductions, tax withholdings, garnishments, and payroll changes prior to finalization.
• Ensure proper payroll setup and maintenance including direct deposits, W-4 updates, pay rate changes, and employee status changes.
• Serve as a primary point of contact for payroll-related questions and resolve discrepancies in a professional and timely manner.

Compliance & Reporting

• Ensure payroll processes remain compliant with federal, state, and local wage and hour laws.
• Process and audit month-end, quarterly, and year-end payroll reporting.
• Support audits and generate payroll-related reports as needed.

401(k) & Benefits Administration

• Administer all aspects of the company’s 401(k) plan, ensuring accuracy, timeliness, and compliance with ERISA, IRS, and DOL regulations.
• Review and audit benefit provider invoices for accuracy and resolve discrepancies as needed.

Data Management & Process Improvement

• Maintain accurate employee payroll records including new hires, terminations, salary adjustments, and tax information.
• Utilize Paycom system tools and automated features to improve efficiency, minimize errors, and streamline payroll processes.
• Monitor company credit receipt submission, coding, and compliance with company policy.
• Continuously look for opportunities to improve processes, solve problems proactively, and create efficiencies across payroll and related functions.

Qualifications

• 2–5 years of payroll processing experience.
• Strong understanding of payroll regulations, tax withholdings, garnishments, and payroll best practices.
• Advanced Microsoft Excel skills and proficiency in Microsoft Office.
• Experience with Paycom HR/Payroll system strongly preferred.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills with the ability to collaborate cross-functionally.
• Bachelor’s degree preferred.

What We’re Looking For

• Take ownership and seek solutions rather than waiting for direction
• Enjoy improving processes and challenging the status quo
• Bring curiosity, initiative, and a continuous-learning mindset
• Communicate effectively and collaborate well with others
• Thrive in an environment where accuracy, accountability, and innovation matter