Assistant Property Manager

Location: Baraboo, Wi
Schedule: Full-Time
Compensation: Competitive hourly pay benefits

Position Overview

A growing residential property management organization is seeking an organized and customer-focused Assistant Property Manager to support day-to-day operations at one or more apartment communities.

This role blends resident relations, leasing, administrative coordination, compliance support, and operational oversight. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and can balance customer service with strong organizational and problem-solving skills.

Key Responsibilities

Leasing & Resident Relations

• Assist with leasing activities including property tours, application processing, lease preparation, and resident onboarding.
• Serve as a primary point of contact for current and prospective residents.
• Support resident retention efforts through responsive communication and timely follow-up.
• Help address resident concerns, maintenance requests, and general property-related questions in a professional and timely manner.
• Promote a positive living experience while ensuring community policies and procedures are followed consistently.

Property Operations

• Assist with daily operations of the property including rent collection, deposits, reporting, and administrative functions.
• Support move-in and move-out processes, unit inspections, and turnover coordination.
• Monitor curb appeal, common areas, and vacant units to help maintain overall community standards.
• Coordinate with maintenance staff and vendors to ensure work orders and repairs are completed efficiently.
• Assist with scheduling vendors, ordering supplies, and handling general office coordination.

Compliance & Administrative Support

• Maintain accurate resident files, lease documentation, and operational records.
• Support compliance efforts related to affordable housing programs and Fair Housing regulations.
• Assist with required reporting, audits, inspections, and occupancy-related processes.
• Help ensure policies, procedures, and safety standards are consistently followed.
• Support the Property Manager with reporting, budgeting support, and operational tracking.

Team & Office Support

• Act as operational support to the Property Manager and assist with day-to-day decision making in their absence.
• Help foster a professional, team-oriented environment across the property.
• Participate in ongoing training, process improvement, and operational initiatives.

Qualifications

• 1–2 years of property management, leasing, housing, or related experience preferred.
• Experience with affordable housing programs such as LIHTC, HUD, Section 8, RD, or similar programs is a plus.
• Strong customer service, communication, and organizational skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with Microsoft Office and property management software platforms such as Yardi is preferred.
• High attention to detail and ability to maintain accurate records and documentation.
• Valid driver’s license and reliable transportation required.

Additional Information

• Occasional travel between nearby properties may be required.
• Flexibility to assist with operational needs outside standard business hours when necessary.
• Opportunity for long-term growth within a stable and expanding organization.