Executive Assistant

Job Title: Executive Assistant
Location: Miami, FL (The Falls area)– In-Office to Start (Hybrid Opportunity)
Job Type: Full-Time

About Us
We are a growing small construction company seeking a highly organized and experienced Executive Assistant to support daily operations. This role is ideal for someone proactive, detail-oriented, and comfortable managing administrative responsibilities while helping drive business efficiency.

Position Overview
The Executive Assistant will work closely with the President to manage administrative tasks, client communication, and operational support. This role will begin in-office to ensure proper training and understanding of company processes, with the opportunity to transition to a hybrid schedule once responsibilities are mastered.

Key Responsibilities

· Answer and manage incoming phone calls and client inquiries

· Draft and send professional emails to clients and vendors

· Prepare and produce proposals and service quotes

· Create, send, and track invoices

· Monitor accounts receivable and assist with collections follow-ups

· Maintain organized records of contracts, proposals, and project documents

· Coordinate schedules, meetings, and deadlines

· Support the President with day-to-day administrative needs

· Assist with basic bookkeeping coordination (QuickBooks experience is required)

· Improve office procedures and workflows for efficiency

Qualifications

· 10 years of experience as an Executive Assistant, Office Manager, or similar role

· Experience in construction, engineering, or service-based industries preferred

· Strong written and verbal communication skills

· Excellent organizational and multitasking abilities

· Proficiency in Microsoft Office (Word, Excel, Outlook, Quickbooks)

· Experience with invoicing and collections preferred

· Ability to work independently and take initiative

· Professional and client-focused demeanor

Work Schedule

· Full-time

· In-office during initial training period

· Hybrid schedule available after training and performance benchmarks are met

Compensation & Benefits

· Competitive pay based on experience

· Hybrid work flexibility (after training period)

· Supportive and collaborative team environment

How to Apply
Please submit your resume and a brief description of your experience. We are looking for someone dependable, proactive, and ready to grow with our company.

Pay: $15.00 - $28.60 per hour

Work Location: In person

Salary : $15 - $29