What are the responsibilities and job description for the Sr. Executive Assistant position at SureFire, LLC.?
Summary
Supports executive administrative needs of COO. Schedules appointments, gives information to callers, writes memos and correspondence, and otherwise relieves the COO by performing the following duties.
Relieves COO of day-to-day internal operational oversight.
Essential Duties and Responsibilities
- Assist Accounting Department providing organization and support to the department by following the direction and instructions given by the COO.
- Utilizing Microsoft Outlook calendaring system, coordinate and organize the COO’s calendar, using judgment in determining priorities of meetings, and events in order to assist the COO in maintaining an organized schedule.
- Manages department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members.
- Works independently and within a team on special, nonrecurring, and ongoing projects.
- Must have high level of interpersonal skills to handle sensitive and confidential situations to protect SureFire against improper disclosure by not disclosing confidential information.
- Utilizes Microsoft Word, Excel, and PowerPoint to prepare correspondence, presentations, and spreadsheets as requested by the COO.
- Attends meetings, takes minutes, tracks action items and goals.
- Arranges and coordinates travel schedules and reservations by utilizing online travel resources in support of the COO.
- Screens callers by answering the phone in a professional manner and writing down messages or forwarding callers, when necessary, in support of the COO.
- Works as department Records Officer responsible for working closely with Document Control form and records issues to include revision control, obsolescing or issuing of new forms, and securing form numbers used in support of the department. .
- Exercises tact, sound judgment and discretion in liaison with board, members, bankers, auditors, and executive team. ‘
- Provides support in regard to corporate governance, Board of Managers activities, investor relations, due diligence, and property management.