Administrative Assistant

Job Overview

We are seeking a dynamic and extremely organized Administrative Assistant to join our corporate team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning through exceptional organizational skills, technical proficiency, and excellent communication. Your energetic approach will help foster a productive environment, support team members, and enhance client interactions. This position offers an exciting opportunity to showcase your administrative expertise while contributing to a vibrant workplace culture.

Specific Responsibilities

• Coordinate conference room reservations as needed.
• · Draft, proofread, and send professional correspondence including emails, memos, and formal business letters.
• · As indicated, assist with preparation of meeting agendas, note taking, and distribution of minutes.
• · Handle incoming calls, direct inquiries to the appropriate departments, and manage voicemails.
• · Coordinate onboarding logistics for new hires.
• · Assist with scheduling quarterly and annual employee training sessions.
• · Assis with the maintenance of employee files.
• · Order and track office supplies.
• · Assist with the maintenance of financial files as needed.
• · Provide other administrative support as needed.

Communication Skills:

• Decision - making skills to work autonomously and manage specific tasks.
• Communication and collaboration skills.
• Superior organization skills required.
• Familiarity with data entry software such as Excel Sheets.
• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Excellent computer literacy with the ability to quickly adapt to new software applications.
• Experience with multi-line phone systems and phone etiquette to handle high-volume calls efficiently.
• Consults with CEO and Executive staff when knowledge base in a given area needs to be explained.
• Strong organizational skills with keen attention to detail for proofreading and document accuracy.
• Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently.

SUPREME LIVING’S EXPECTATIONS OF EMPLOYEES:

· Adheres to Supreme Living Policies and Procedures, this includes the immunization policy.

· Acts as a role model within and outside the organization while on duty.

· Maintains confidentiality of individual information and sensitive

organizational information except as required by the obligations of the position or law.

· Performs duties as workload necessitates.

· Maintains a positive and respectful attitude.

· Demonstrates knowledge of standards of care.

· Supports philosophy, objectives, and goals of Supreme Living.

· Respects the dignity and confidentiality of individuals, families, and coworkers.

Join us as an Administrative Assistant and become an integral part of a lively team dedicated to excellence! Your enthusiasm, technical skills, and commitment will help us deliver outstanding support internally and externally while fostering a positive workplace atmosphere.

Pay: $26.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $26 - $27