Deputy Clerk- Gloucester, Mathews and Middlesex JDR Courts

Title: Deputy Clerk- Gloucester, Mathews and Middlesex JDR Courts

State Role Title: Deputy Clerk

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: Gloucester/Mathews/Md'sex J&DR

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk (Grade 8) is assigned operational responsibilities in a high volume, fast paced office with frequent deadlines. Ensures court's instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Duties include preparing detailed court documents in accordance with established guidelines, data entry into an automated case management system, imaging case files, scheduling matters for court, preparing correspondence and legal documents, daily docket preparation, assessing fines and costs, receiving payments, filing court documents, and attending court sessions. Applicants must possess the ability to professionally interact with diverse customers and provide excellent customer service. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

High school diploma or equivalent is required. Most competitive applicants will be detail-oriented, highly accurate, excellent at follow-up and managing competing priorities in a fast-paced office, able to work well with others in an office environment with frequent deadlines and have considerable court, business or office related experience. Applicants should be highly organized and possess significant knowledge, skills and abilities in time and performance management. Excellent written and verbal communication skills and advance knowledge of office automation systems and computer software required. This is a team-oriented effort; therefore, applicant must be willing to perform their assigned duties and those of others if necessary. Discretion and integrity while working with highly sensitive and confidential matters is crucial.

Court experience, office experience, customer service experience, and money handling experience preferred.

Additional Considerations

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.