Billing Administrator

Position Title: Billing Administrator

Location: Fort Worth, TX

Our Core Values: Guided by Safety. Focused on Communities. Powered by Care.

Classification: Non-Exempt

The Billing Administrator plays a critical role in supporting the company’s billing and accounts receivable functions. This position is responsible for assisting with invoicing, AR collections, processing lien waivers, and the preparation and submission of weekly certified payroll reports. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Billing Administrator plays a critical role in supporting the company’s billing and accounts receivable functions. This position is responsible for assisting with invoicing, AR collections, processing lien waivers, and the preparation and submission of weekly certified payroll reports. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment.

Key Responsibilities

Billing & Accounts Receivable Support

• Assist with preparation and processing of customer invoices, ensuring accuracy and timeliness
• Support AR collections efforts, including follow-ups on outstanding balances and maintaining customer communication
• Research and resolve billing discrepancies, contract/MSA questions, and payment issues
• Maintain accurate customer records, including billing rates, job information, and documentation

Certified Payroll Reporting

• Prepare and submit weekly certified payroll reports in compliance with federal, state, and project requirements
• Ensure accuracy of labor classifications, hours worked, and wage rates
• Maintain supporting documentation for audit and compliance purposes
• Coordinate with payroll and operations teams to gather required data

Lien Waiver Processing

• Prepare, review, and track lien waivers (conditional and unconditional) in accordance with project and state requirements
• Ensure lien waivers are completed accurately and submitted timely to support billing and collections
• Coordinate with customers, subcontractors, and internal teams to obtain required signatures and documentation
• Maintain organized records of all lien waivers for audit and compliance purposes

Reporting & Administrative Support

• Maintain weekly AR aging and collection reports
• Track billing status, payment trends, and outstanding receivables
• Assist with audit requests and documentation related to billing and payroll

General Support

• Collaborate with project managers and operations to ensure billing aligns with job progress and contract terms
• Assist with process improvements to increase efficiency and accuracy in billing and collections
• Provide additional administrative support to the accounting team as needed

Qualifications

Education & Experience

• Associate or bachelor’s degree in accounting, Finance, or related field preferred
• 2 years of experience in billing, accounts receivable, or payroll (construction industry preferred)
• Experience with certified payroll reporting and lien waiver processing strongly preferred

Skills & Competencies

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy
• Working knowledge of Excel and ERP/accounting systems
• Strong communication skills for internal coordination and customer follow-up
• Ability to problem-solve and work independently in a fast-paced environment

Why This Role Matters

This role is essential to maintain healthy cash flow, ensuring compliance with certified payroll requirements, and supporting accurate financial reporting. The Billing Administrator helps bridge operations and accounting, ensuring that work performed in the field is properly documented, billed, collected, and properly supported with lien documentation.

Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.