Billing Administrator

Peak Utility Infrastructure is an integrated engineering and construction company that serves the Electric, Natural Gas, and Telecommunications industries.  We provide a full suite of engineering, construction, operations, and maintenance services, including repair, replacement, maintenance, and installation of natural gas, telecommunications, and electric infrastructure through our operating subsidiaries: SiteWise, Kelly Cable, Riley Brothers, Superior Pipeline Services, Superior Hydrovac and 5Star Electric.

Position Title: Billing Administrator

Our Core Values: Guided by Safety. Focused on Communities. Powered by Care.

Classification: Non-Exempt

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Billing Administrator plays a critical role in supporting the company’s billing and accounts receivable functions. This position is responsible for assisting with invoicing, AR collections, processing lien waivers, and the preparation and submission of weekly certified payroll reports. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment.

Roles and Responsibilities:

• Assist with preparation and processing of customer invoices, ensuring accuracy and timeliness 
• Support AR collections efforts, including follow-ups on outstanding balances and maintaining customer communication 
• Research and resolve billing discrepancies, contract/MSA questions, and payment issues 
• Maintain accurate customer records, including billing rates, job information, and documentation 
• Prepare and submit weekly certified payroll reports in compliance with federal, state, and project requirements 
• Ensure accuracy of labor classifications, hours worked, and wage rates 
• Maintain supporting documentation for audit and compliance purposes 
• Coordinate with payroll and operations teams to gather required data 
• Prepare, review, and track lien waivers (conditional and unconditional) in accordance with project and state requirements 
• Ensure lien waivers are completed accurately and submitted timely to support billing and collections 
• Coordinate with customers, subcontractors, and internal teams to obtain required signatures and documentation 
• Maintain organized records of all lien waivers for audit and compliance purposes
• Maintain weekly AR aging and collection reports 
• Track billing status, payment trends, and outstanding receivables 
• Assist with audit requests and documentation related to billing and payroll 
• Collaborate with project managers and operations to ensure billing aligns with job progress and contract terms 
• Assist with process improvements to increase efficiency and accuracy in billing and collections 
• Provide additional administrative support to the accounting team as needed 

Success Factors:

• Strong organizational skills with the ability to manage multiple priorities and deadlines 
• High attention to detail and accuracy 
• Working knowledge of Excel and ERP/accounting systems 
• Strong communication skills for internal coordination and customer follow-up 
• Ability to problem-solve and work independently in a fast-paced environment

Experience and Education:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred 
• 2 years of experience in billing, accounts receivable, or payroll (construction industry preferred) 
• Experience with certified payroll reporting and lien waiver processing strongly preferred 

Additional Requirements/Licenses/Certifications:

• Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.