What are the responsibilities and job description for the Human Resources Assistant position at Superior Grocers?
Job Details
Description
Position Summary:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.
Roles & Responsibilities
Filing, Phones, Visitors, Deliveries, and VOE’s
Education:
Superior will not inquire about or seek information about applicant’s criminal history until after a conditional offer of employment has been made to the applicant.
TO VIEW THE APPLICANT NOTICE ABOUT YOUR PERSONAL INFORMATION CLICK THE LINK BELOW.
https://superiorgrocers.com/about-us/privacy-disclosure/
Description
Position Summary:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Company’s human resources department.
Roles & Responsibilities
Filing, Phones, Visitors, Deliveries, and VOE’s
- Create new personnel files.
- Alphabetizing loose paperwork.
- Retrieving rehire and terminated personnel files.
- Compile personnel files for subpoena requests.
- Prepare legal files.
- Verifications of Employment - The Work Number, State/Federal Agency Requests, EDD.
- Handle supply requests and distribute to department, including ensuring break room supplies are replenished.
- Prepare and gather quarterly meal acknowledgement forms.
- Answer/Direct phone calls from multi-line phone system.
- Greet/Direct visitors.
- Make conference room reservations for meetings/events.
- Handle incoming and outgoing mail and packages via ups, FedEx, DHL, and ACC.
- Contacting the correct person to assist the employees or visitors in the HR Lobby.
- Collecting applications for employment from walk-in applicants and distributing to appropriate parties.
- Company mail distribution.
- Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets LOA, EDD, and Warnings.
- Process Disability and Paid Family Leave claims on a daily basis.
- Respond to Unemployment Claims via Equifax.
- Responsible for law compliance with FMLA/CFRA, ADA and other Leaves, and process all requests for time off.
- Enter all warnings, suspensions, and till variances in the UKG system.
- Enter changes of address, phone number, and emergency contacts in the UKG system.
- Translating documents from English to Spanish and vice versa for the HR Department.
- Complete, prepare and enter data for reporting purposes, i.e. forms, spreadsheets.
- Assisting with employee acknowledgement forms – preparing packets for stores, auditing for completion.
- Assisting with filing and organizing employee files.
- Performing special assignments as requested.
Education:
- High School Diploma or its equivalent
- Minimum of one year experience in professional office
- Microsoft Office (Word, Excel, PowerPoint)
- Excellent Communication Skills
- Ability to multi-task
- Bi-Lingual (Spanish and English)
- Regular attendance and punctuality
Superior will not inquire about or seek information about applicant’s criminal history until after a conditional offer of employment has been made to the applicant.
TO VIEW THE APPLICANT NOTICE ABOUT YOUR PERSONAL INFORMATION CLICK THE LINK BELOW.
https://superiorgrocers.com/about-us/privacy-disclosure/
Salary : $17 - $22