Accountant

Under direction of Chief Financial Officer, Accountant plans, organizes and performs a variety of professional accounting and/or auditing duties related to the preparation, maintenance, verification and reconciliation of accounting and financial records. This classification performs and participates in the development of budget schedules, and in the maintenance, analysis, development and implementation of financial reporting, balance sheet reconciliation, grants, trust and fund accounting, procurement, payroll, fixed asset maintenance, collection, distribution of fees and fines, auditing, and other related financial procedures and systems.  This classification is full-time, represented and is non-exempt from the Fair Labor Standards Act.

• Preparing a variety of analytical accounting, statistical and/or financial statements and reports, for the approval of the CFO, which require analysis and interpretation of fiscal data for use by the Court, auditors, and other agencies.
• Examining, analyzing and verifying fiscal documents to ensure adherence to established controls and accurate recording of revenues and expenditures.
• Assisting in the preparation of year-end fund balance projection report and analyzing budget variances.
• Maintaining fiscal tables in the automated case management system, including establishing new or revising bail; fee and fine distributions; reading, understanding, and interpreting changes in laws, rules and regulations impacting bail, fine, and fee collection/distribution and making the necessary modifications to the fiscal tables in the automated case management system.
• Preparing and maintaining records of accounts receivable or accounts payable.
• Billing and collecting accounts due from other agencies.
• Reviewing daily deposit and revenue distribution and resolving accounting discrepancies and irregularities
• Maintaining and preparing monthly distribution of court collected fees, fines, forfeitures, and penalties to county, cities, state and other government agencies.
• Reviewing daily vendor claims payment batches for completeness and accuracy; ensuring encumbrances and payments are correct and in full compliance with all applicable fiscal and program contract requirements; tracking and monitoring all charges made to designated program funds.
• Overseeing the production of the biweekly payroll for staff and judges and serving as backup to the Accounting Technician to produce the biweekly payroll.
• Preparing and reporting schedules of revenues and expenditures.
• Monitoring revenues received through grants and reporting financial activities; maintaining grants schedules; monitoring and tracking grant expenses against budget ensuring encumbrance or expending occurs within the specific term of the grant.
• Supervising the maintenance of fixed assets and other subsidiary ledgers; preparing journal entries for the acquisition and disposal of fixed assets.
• Supervising the collection of delinquent fees and fines under the court’s comprehensive collection program including the transfer of accounts to third party collection agency; preparing the annual collection report.
• Preparing and/or reviewing purchase requisitions, Request for Quotes and other formal solicitations; drafting contracts and amendments in accordance to the Judicial Branch Contracting Manual; reviewing scope of work and administering contracts with project managers; monitoring progress and performance against contract requirements and change orders; coordinating with the Shared Procurement Services for procurements that are within the scope of the Shared Procurement Services; maintaining procurement and contract filing system;
• Overseeing year-end accounting activities including analytical review of the year-end work papers, trial balances, and general ledger account balances.
• Designing and maintaining accounting forms.
• Assisting in and/or overseeing the collection and analysis of financial information.
• Assisting in the development and maintenance of the annual budget; assembling and analyzing cost accounting records and other supporting data; establishing new accounts and budget controls.
• Examining ledgers, reports and other financial documentation for technical defects and accuracy; verifying and reconciling financial data to assure accuracy and completeness of information; conducting and/or assisting with audit and accounting studies.
• Preparing documents required for audit and assisting in providing response to audit issues.
• Overseeing and reconciling the trust funds within court databases; monitoring Court’s trust accounts including deposits, disbursements, refunds and reconciliation to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.
• Maintaining balance sheet reconciliation including bank reconciliation. 
• Monitoring daily cash balances, reconciling general ledger to subsidiary ledgers.
• Making complex or difficult adjusting entries and transfers of funds.
• Reviewing accounting systems, procedures and records; analyzing operational procedures and recommending changes to reflect “best practices”; monitoring changes in laws, policies and procedures that impact fiscal operations; and
• Performing other related work as required by business needs.

The ideal job applicant will possess all of the knowledge, skills, and abilities (KSAs) listed below, and meet all minimum requirements.

Knowledge, Skills, and Abilities– The successful applicant will possess the following (KSAs):

Knowledge of:

• Generally Accepted Accounting Principles (GAAP).
• Principle, practices and terminology of general and enterprise accounting, including financial statement preparation and financial control and reporting methods; budget principles and terminology; cost accounting methods and procedures; laws, rules and regulations pertaining to the financial administration of the court, including auditing principles and practices; operation and use of standard spreadsheet software; principles and practices of business data processing, specifically the processing of accounting information and interpretation of input and output data; 
• Principles and practices of public administration, including budget development and management.
• Computer applications in governmental accounting.
• Organizing and prioritizing work to ensure completion with a high level of accuracy, including short time deadlines.
• Proper use of English, grammar, and spelling.
• Modern office procedures
• Proficiency in Microsoft Excel or similar application; and
• Journey level knowledge of Microsoft Office Suite or similar applications

Ability to:

• Read, understand, analyze, interpret and apply pertinent statutes and policies.
• Collect, evaluate, and interpret data, either in statistical or narrative form; analyze, balance and reconcile complex financial data and accounts.
• Present conclusions and recommendations clearly, logically, and persuasively.
• Exercise discretion and maintain confidentiality of information.
• Exercise sound independent judgment and initiative within general policy guidelines.
• Supervise and provide training for fiscal staff on various procedures and projects as needed.
• Exhibit excellent time management skills.
• Organize and manage multiple tasks.
• Establish and maintain effective working relationships.
• Operate a computer and spreadsheet software and make accurate arithmetic calculations.
• Write clearly and concisely; and
• Communicate effectively verbally and in writing

Educational and Work Experience Requirements

• Graduation from an accredited college or university with a degree in accounting, finance, business administration or a closely related field

AND

• Four (4) years of professional accounting experience including one (1) year in a lead or supervisory capacity, applying professional accounting theories, principles, terms and practices in the preparation and evaluation of financial records.

Desirable Qualifications:

• Experience working in SAP system and a case management system, at a superior court or other public agency.

Physical Requirements and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, pinch, pull objects or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must routinely lift and/or move up to 10 pounds and to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level and traffic level in the work environment are similar to a busy office.

Normal business hours for this position: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Recruitment Process

To be considered for this position, job applicants are required to submit:

• Responses to the supplemental questions.
• Qualified applicants will be required to participate in a written examination. Details regarding the exam, including format and scheduling, will be provided to candidates who meet the minimum qualifications.

Salary : $96,216 - $116,951