What are the responsibilities and job description for the Accounting and Office Coordinator position at Superior Communication Service?
About the Role
At Superior Communication Services (SCS), strong operational support enables great work. We’re hiring a part-time Accounting and Office Coordinator to keep day-to-day logistics running smoothly for both office and field teams.
You’ll play a vital role in ensuring operations flow seamlessly by leading travel coordination, keeping the office stocked and organized, supporting the company vehicle program, coordinating event logistics, and supporting the accounting team with data entry. This role is perfect for someone who is detail-oriented, organized, dependable, and enjoys making systems work efficiently.
This is a great fit for someone looking for flexible, family-friendly hours and a welcoming, team-oriented environment with opportunities to grow. The role requires 20-30 hours/week onsite with flexible scheduling.
What You’ll Do
- Travel Coordination: Book flights, hotels, and rental cars for technicians and managers. Confirm itineraries, handle unexpected changes/cancellations, manage credits and loyalty accounts, and maintain a shared travel tracker and calendar.
- Office Operations: Keep the office running smoothly: order supplies, uniforms, and kitchen stock; coordinate desk setups, access badges/door credentials, and light facilities requests.
- Accounting Support: Enter invoices, receipts, and basic financial data into accounting systems. Work closely with the accounting team to ensure records are accurate and up to date.
- Organization: Maintain digital folders, templates, and checklists to make recurring tasks easy and consistent.
- Shipping & Logistics: Prepare and send packages (new hire gear, client gifts, equipment) via UPS, generate labels, and track deliveries.
- Vehicle Program Support: Track and organize company vehicle information, assist with maintenance scheduling, registration renewals, and mileage or usage logs.
- Inventory Tracking: Monitor and replenish uniforms, PPE, office supplies, and kitchen inventory.
- Event Coordination: Execute logistics for company events, including the holiday party, golf outing, and monthly team events. Handle venue holds, RSVPs, catering, gifts, and any related travel.
- Team Engagement: Support recognition touchpoints like birthdays, anniversaries, and team celebrations.
- Vendor Relations: Liaise with vendors and service providers, including Hotel Engine, National/Enterprise, uniform and print partners, and local suppliers.
- Cross-Functional Support: Collaborate with HR, Finance, and Operations teams to assist with administrative and coordination projects as needed.
What You’ll Bring
- 2 years in office coordination, operations support, or administrative roles (internship and part-time experience welcome).
- Strong organization and follow-through; able to manage multiple small details with accuracy.
- Clear, professional communication skills with team members at all levels.
- Proficiency with Microsoft 365 (Outlook, Excel/Sheets, Teams) and willingness to learn new tools (e.g., Hotel Engine, UPS, National/Enterprise portals, Paychex basics).
- Discretion when handling confidential information.
- A positive, service-minded attitude and willingness to pitch in wherever needed.
Why You’ll Love Working Here
At SCS, we believe in “A Team Work Approach to Achieve Excellence.” We’re proud of the work we do, but we also take pride in how we do it together. We value grit, focus, and the perseverance to find solutions together.
You’ll join a collaborative, family-oriented team that values flexibility, humor, and mutual support. This role is ideal for someone seeking meaningful part-time work, where you’ll be appreciated for your reliability, warmth, and can-do attitude.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
Ability to Commute:
- Framingham, MA 01701 (Preferred)
Work Location: In person
Salary : $20 - $25