What are the responsibilities and job description for the Executive Assistant position at Sunset Imports Inc?
Executive Assistant – Porsche Beaverton
Pay Range - $82,000 - $95,000 (based on experience and qualifications)
Join the Sunset Imports Team as an Executive Assistant!
Porsche Beaverton, part of the Sunset Imports family, is seeking a highly experienced, detail-oriented, and exceptionally organized Executive Assistant to support the General Manager and operational leader responsible for multiple business units within Sunset Imports. As a premier Porsche dealership serving Beaverton, Portland, and the surrounding areas, we’re committed to delivering an exceptional experience… not only to our customers, but also to our employees.
This is a management-level role for an experienced professional capable of operating within a fast-paced, high-accountability environment and contributing to leadership coordination and execution. As the Executive Assistant to the General Manager, you will play a critical role in coordinating business activities, managing administrative responsibilities, and driving organization, follow-through, and accountability across the leadership team. This role also supports coordination across multiple leaders and business units within Sunset Imports, operating as a key partner within the management team.
The position operates across multiple Sunset Imports locations in the Portland metro area, including Beaverton, Portland (Pearl District), and Portland (Airport area), and requires flexibility to be present where business needs dictate, with the primary work location based on the Beaverton campus.
If you’re ready to be part of a top-tier organization that blends luxury with innovation and integrity, we want to hear from you.
What We Offer:
- A high-performance, team-oriented environment with clear expectations and accountability
- Competitive salary based on experience and qualifications
- Comprehensive benefits (see below)
- The opportunity to operate in a high-impact role with direct exposure to executive leadership and business operations
If you’re ready to make an impact and be part of the Sunset Imports and Porsche Beaverton legacy, we want to hear from you!
Responsibilities:
- Manage the General Manager’s schedule, priorities, and daily agenda
- Act as an extension of the General Manager, coordinating communication, priorities, and follow-up across the leadership team
- Coordinate meetings, prepare agendas, and develop and manage meeting materials and reporting cadence
- Provide direction and day-to-day oversight for select administrative and customer-facing support roles, reinforcing standards, accountability, and service execution
- Operate with a high degree of autonomy and judgment in managing priorities, communications, and leadership coordination
- Draft executive-level correspondence, reports, and communications
- Serve as a liaison between the General Manager, internal teams, vendor partners, and clients
- Maintain visibility into key business priorities, open issues, and active projects to ensure alignment and progress
- Support marketing, advertising, and event coordination as needed
- Support internal projects, community initiatives, and broader business operations
- Drive organization and accountability across multiple workstreams, ensuring deadlines and deliverables are met
- Maintain strict confidentiality and a high level of professionalism and attention to detail
- Anticipate needs and proactively resolve issues with minimal direction
- Operate effectively in a fast-paced, high-volume environment with shifting priorities, maintaining consistency, responsiveness, and follow-through under pressure
Qualifications:
- 8 years of experience as an Executive Assistant, Administrative Coordinator, or similar support role, supporting senior leadership
- Strong organizational, time management, and multitasking abilities in a fast-paced, high-accountability environment
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent verbal and written communication skills, including executive-level correspondence
- Ability to work independently and maintain discretion with sensitive information
- Tech-savvy and quick to adapt to new systems; familiarity with Google Workspace a plus
- Prior experience in automotive, retail, or corporate environments strongly preferred
- Experience with dealership management systems (ADP/CDK) is a plus but not required
- Demonstrated ability to manage a high volume of competing priorities with consistency, reliability, and strong follow-through
This role operates at a management level and carries corresponding expectations for ownership, accountability, and the ability to operate effectively in a dynamic, fast-moving environment.
We Offer the Following Benefits:
- Competitive results-based pay plan
- Medical, Dental, and Vision insurance
- Life insurance
- PTO after 90 days of employment
- Paid Holidays
- Employee discount programs
- The opportunity to operate in a high-impact role with direct exposure to executive leadership and business operations
- Potential for increased scope and responsibility over time based on performance
If you’re prepared to operate alongside senior leadership in a high-performance environment, we encourage you to apply.
Since 1980, Porsche Beaverton has been more than just a dealership. We are passionate about what we do, proud to represent one of the world’s most iconic brands, and committed to serving the Portland-area community. We believe in integrity, teamwork, and excellence—and our people make all the difference.
All roles at Sunset Porsche Audi are on-site and in person, reflecting our premium retail environment and our commitment to delivering an exceptional experience for both internal teams and external clients. This is where presence, precision, and service excellence matter. Non-exempt roles are typically scheduled for approximately 40 plus hours per week, and exempt roles for approximately 45 to 50 plus hours per week.
Sunset Imports is an Equal Opportunity Employer, dedicated to maintaining a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. We participate in E-Verify.
Salary : $82,000 - $95,000