Executive Assistant/ Marketing Coordinator

Overview
The Executive Assistant/Marketing Coordinator provides comprehensive administrative, communication, and marketing support to the Executive Director and Board of Directors. This position plays a key role in promoting the mission and services of SETD, enhancing community engagement, and ensuring efficient operations across administrative and outreach functions. The ideal candidate is highly organized, detail-oriented, and creative, with a passion for public service and community mobility.

Duties

• Provide direct administrative support to the Executive Director, including scheduling, correspondence, and confidential communications.
• Coordinate meetings of the Board of Directors and advisory committees, including agenda preparation, meeting packets, minutes, and follow-up actions.
• File and maintain required meeting records as required by Oregon Public Records Law.
• Assist with preparation of board reports, presentations, and strategic planning materials.
• Research and assist with preparation and writing of reports, policies and procedures as requested.
• Prepare RFP’s and bid packages, reports, contracts and agreements as requested.
• Responsible for submitting annual marketing plan and budget.
• Attend training classes as directed.
• Other duties as requested

Requirements

• Associate or Bachelor’s degree in Business Administration, Public Administration, Marketing, Communications, or related field preferred.
• Minimum of 3–5 years of experience providing executive-level administrative and/or marketing support, preferably in a public agency or nonprofit environment.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office (365) and social media management tools.
• Experience with website content management systems.
• Ability to work effectively with Board members, staff, government officials, and the public.
• Knowledge of public meeting procedures and Oregon public records laws a plus

Join us in creating a supportive work environment where employees can thrive!

Job Type: Full-time

Pay: $22.91 - $32.93 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Warrenton, OR 97146 (Preferred)

Ability to Relocate:

• Warrenton, OR 97146: Relocate before starting work (Preferred)

Work Location: In person

Salary : $23 - $33