Executive Assistant - Marketing

Join the Porsche Beaverton Team as Executive Assistant – Marketing!

Pay Range: $50,000 – $62,500 annually

Porsche Beaverton, part of the Sunset Imports family, is seeking a highly organized and proactive Executive Assistant to support the General Manager and lead marketing operations across multiple business units, including Audi Beaverton, Porsche Beaverton, and Porsche Studio Portland. This role is based at Porsche Beaverton and reports directly to the General Manager, with daily collaboration and oversight of the internal Marketing team.

This is not a traditional assistant role — it’s a hands-on, high-responsibility position for someone who thrives on structure, accountability, and cross-functional coordination. You’ll serve as the organizational engine behind our in-house marketing efforts, driving projects forward, interfacing with internal departments and external vendors, and making sure nothing slips through the cracks.

If you’re passionate about precision, thrive in a fast-paced environment, and want to help execute world-class marketing for one of the most iconic automotive brands on the planet, this may be the opportunity for you.

What We Offer:

• A dynamic and collaborative work culture rooted in excellence
• Competitive salary based on experience
• Medical, Dental, and Vision insurance, with optional supplemental coverage for additional peace of mind
• Company-paid Life Insurance
• 401(k) with Employer Match
• Paid Time Off after 90 days of employment
• Paid Holidays
• Employee Discounts on Service, Parts, and Vehicles
• Opportunities for career growth across Sunset Imports’ premium brand portfolio
• The chance to work with passionate, high-performing professionals and help shape how top-volume Porsche and Audi dealerships show up in the Pacific Northwest

Key Responsibilities:

• Serve as Executive Assistant-Marketing to the General Manager and Management Team, providing high-level administrative and project support
• Oversee internal coordination and project management for the Marketing department across Audi Beaverton, Porsche Beaverton, and Porsche Studio Portland
• Maintain project timelines, assign and track tasks, and ensure deliverables are completed accurately and on schedule using Todoist and Microsoft Office tools
• Act as a liaison between the Marketing team and department managers across five locations to intake, prioritize, and dispatch requests
• Coordinate recurring meetings, one-off project check-ins, and interdepartmental collaboration sessions, including agenda prep and follow-up tracking
• Communicate with vendor partners (creative agencies, media partners, signage/install providers, event suppliers, photographers, etc.), confirming timelines, deliverables, and invoices
• Support coordination of marketing-related trainings, campaigns, and rollout activities across the organization
• Own the operational workflow that allows the creative team to focus on content and execution
• Drive visibility and accountability by reporting on project status, task completion, and upcoming milestones

Qualifications:

• 2 years in administrative, executive assistant, or project coordination roles
• Prior experience supporting a marketing team or creative department strongly preferred
• Exceptional organizational and time-management skills, with a detail-oriented and deadline-driven mindset
• Excellent verbal and written communication skills for both internal and external correspondence
• Advanced proficiency with Microsoft Office Suite (especially Outlook, Excel, and PowerPoint); Todoist or similar project/task platforms a plus
• Capable of managing a high volume of requests and tasks with professionalism and grace under pressure
• Comfortable interacting with senior leadership, external vendors, and team members at all levels
• Automotive, luxury retail, or agency/vendor experience a plus, but not required

About Sunset Imports

Since 1980, Sunset Imports has proudly represented Porsche and Audi in the Portland metro area, with a commitment to delivering exceptional customer experiences, high-performance products, and premium service. From our flagship dealerships to Porsche Studio Portland — one of only a few Studios in the country — we are redefining what it means to connect with luxury automotive brands.

If you're ready to contribute to that mission and bring unmatched organization and operational excellence to our Marketing engine — we want to meet you.

Sunset Imports is an Equal Opportunity Employer, committed to maintaining a Drug-Free Workplace. All employment is contingent upon successful completion of background and drug screening. We participate in E-Verify.