Experiential Producer

About Sundial Media & Technology Group (SMTG) Sundial Media & Technology Group (SMTG) is a human connections platform — the signal powered by culture, scaled by technology, and built for community. SMTG connects, elevates, and empowers the most influential consumer segment in the market: HER, the Chief Influence Officer. With over 100 years of community knowledge and insights, SMTG is redefining the media model into a next-generation platform. Powered by proprietary intelligence and AI technology, it activates an ecosystem that scales HER influence and economic power. Its portfolio includes some of the most iconic, purpose-driven brands and experiences shaping culture today—ESSENCE (Girls United, ESSENCE Studios, ESSENCE Festival of Culture®), Refinery29, AFROPUNK, Beautycon™ (including NaturallyCurly), the Global Black Economic Forum, the Academy for Advancing Excellence, and the New Voices Fund. Through storytelling, products, and platforms, SMTG delivers the tools and technology to shape the future of media, commerce, and community—on HER terms.

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Responsibilities

• Support the planning and execution of assigned experiences by managing relevant details and logistics 

• Track intersecting timelines and deliverables across stakeholders to help ensure alignment 

• Coordinate weekly cross-functional meetings for production and separate meetings for programming, as directed 

• Help maintain project timelines and budgets in collaboration with the Sr. Producer or assigned lead 

• Assist in delivering the specific vision, experience pillars, and goals for each experience, as outlined by leadership or the Sr. Producer 

• Flag any issues related to timelines, budgets, or deliverable quality to the Sr. Producer 

• Collaborate with agencies involved in the assigned experiences to help close gaps between production, programming, stage operations, and talent 

• Support on-site execution, including agency deliverables, shipping and receiving, production schedules, and daily production checklists 

• Ensure promotional materials are aligned with the actual on-site experience 

• Provide input on cross-functional elements based on project goals, while deferring final decisions to the Sr. Producer 

• Act as a point of contact on-site for assigned experiences and assist with coordinating logistics for VIP areas, greenrooms, consumer giveaways, apparel, venue operations, and cross-department communication 

• Help track and organize owned assets for proper inventory and storage 

• Provide guidance to a Production Assistant during onboarding and on-site execution 

• Ensure daily checklists are updated and communicate any concerns to the Sr. Producer, helping to follow through on proposed solutions 

• Maintain documentation such as status reports, planning templates, and other materials as directed by the Sr. Producer 

• Assist with physical setup and breakdown during load-in/load-out as needed 

• Contribute to detailed, metrics-focused recaps with input from agencies and stakeholders 

• Track budget reconciliation status and raise any payment or invoicing issues to the Sr. Producer promptly 

• Attend multiple weekly internal status calls 

• Provide regular reporting updates on status and risks as requested by manager on each account assigned 

• Provide daily flash reporting throughout the event and complete the overall recap reporting for the Essence Festival of Culture 2026.

• Travel to New Orleans to activate client activations on site 

Requirements

• Bachelor’s degree in Marketing, Communications, Event Production, or a related field (or equivalent practical experience)

• 2–4 years of experience in event production, experiential marketing, or project coordination

• Strong organizational and project management skills, with the ability to manage multiple timelines and priorities simultaneously

• Excellent written and verbal communication skills, with a high level of professionalism in cross-functional environments

• Experience coordinating with external agencies, vendors, and internal stakeholders

• Ability to track budgets, timelines, and deliverables with attention to detail and accuracy

• Comfortable working in fast-paced, high-pressure environments with tight deadlines

• Willingness and ability to travel as required for on-site event execution

• Ability to lift and move light materials and equipment as needed for event setup and breakdown

• Proficiency in tools such as Microsoft Office, and project management platforms

• Ability to take direction while also demonstrating initiative and problem-solving skills

• Experience supporting live events, festivals, or large-scale activations is preferred

• Familiarity with production logistics, including run-of-show documents, call sheets, and vendor coordination is a plus