Accounts Payable Specialist

Company Description

Sunbelt Material Handling is a full-service forklift dealership dedicated to delivering top-tier customer service. Representing trusted brands such as Unicarriers, Flexi, and Big Joe, Sunbelt focuses on providing equipment solutions that maximize customer productivity and minimize downtime. The company’s commitment to excellence is exemplified by its recognition with the Unicarriers "President's Club" award in 2017, reflecting outstanding performance in equipment, service, and parts sales. Located in Dallas, TX, Sunbelt Material Handling continues to stand behind its products and services. Learn more at www.sunbeltmh.com.

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving documents, and approvals.
• Enter invoices and payment information into accounting systems.
• Coordinate invoice approvals through TrinDocs.
• Review invoices for proper coding, authorization, and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors regarding payment status, account inquiries, and invoice issues.
• Maintain accurate AP records and filing systems.
• Assist with weekly check runs and electronic payment processing.
• Monitor outstanding payables and ensure timely payment of vendor obligations.
• Assist with month-end AP closing activities.
• Maintain compliance with company policies and accounting procedures.

• Assist with daily accounting and administrative functions.
• Support month-end closing activities and reporting.
• Maintain confidentiality of financial and company information.
• Work closely with service, parts, and operations departments regarding purchase orders, invoices, and vendor payments.
• Assist with audits and accounting record requests as needed.
• Perform other accounting and administrative duties as assigned.

• Previous Accounts Payable experience preferred.
• Experience with Softbase, Tinnacity, and TrinDocs preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• Proficient in Microsoft Office, particularly Excel.
• Strong communication and problem-solving skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; accounting coursework or related experience preferred.

• Full-time, in-office position located in Dallas, Texas.
• Ability to sit and work at a computer for extended periods.
• Frequent use of a computer, calculator, telephone, and office equipment.
• Ability to occasionally lift and carry files, office supplies, or boxes weighing up to 20 pounds.
• Ability to communicate effectively with vendors, employees, and management.

• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off