District Clerk

Company Overview

The Sun 'n Lake District of Sebring, FL is a special improvement district (SID) which is an independent special-purpose unit of government established to finance basic services within the development, including infrastructure construction, services and maintenance.'

Primary Job

The District Clerk serves as the official record keeper for the Special Improvement District and provides essential administrative, regulatory, and public-facing support to the governing Board of Supervisors and District management. This role ensures compliance with applicable state and local laws, maintains official District records, supports public meetings, and serves as a primary point of contact for residents, property owners, and external agencies.

Assistant to the General Manager

• Serve as a primary administrative support to the District General Manager.

• Coordinate scheduling, meetings, and communications for the General Manager and Department Directors.

• Maintain District calendars, statutory deadlines, and reporting requirements.

• Assist with preparation, execution, and tracking of interlocal agreements, contracts, and official documents.

• Assist with special projects, audits, and compliance reviews as directed by the General Manager.

• Organize and maintain district office administrative supplies and office equipment under the direction of the General Manager.

• Support District legal counsel with documentation, filings, and record requests.

Board Secretary

• Serve as Clerk and Secretary to the Governing Board of Supervisors.

• Prepare and coordinate Governing Board and committee meeting agendas, agenda packets, resolutions, ordinances, and supporting documentation.

• Ensure meeting notices are properly posted in compliance with state open meetings laws.

• Attend Governing Board and committee meetings and accurately record, transcribe, and maintain official meeting minutes.

• Maintain official records of ordinances, resolutions, policies, and actions of the Governing Board.

• Maintain official oath records, Board appointments, and Board member terms.

• Coordinate District elections or referenda in compliance with statutory requirements.

Public Records Management

• Serve as the official custodian of public records in accordance with Florida public records laws.

• Maintain District records, contracts, agreements, and legal documents in an organized and secure manner.

• Ensure compliance with statutory requirements related to record retention, public notices, and official filings.

• Engage and coordinate with all departments to ensure record retention requirements are met for all District business.

• Manage and respond to public records requests, coordinating with departments and legal counsel as needed.

General Administrative Assistance:

• Serve as the official custodian of public records for residents, property owners, vendors, and governmental entities.

• Provide professional and courteous customer service in person, by phone, and in writing.

• Receive, sort, distribute, and track incoming mail; prepare and send outgoing mail as assigned.

• Provide phone support and call routing assistance to Utilities Customer Service Representatives as needed.

• Maintain accurate filing systems and document management systems.

• Manage kitchen and common area inventory, including supplies, refreshments, and minor housekeeping coordination.

• Coordinate office events, employee gatherings, and District-sponsored luncheons or recognition functions.

• Assist with preparation and distribution of official District correspondence.

• Perform other administrative and clerical duties as assigned to support District operations.

Requirements

• High school diploma or equivalent with a minimum of two (2) years’ experience in a clerical position

• Associate’s degree and related experience, preferred

• Certified District Administrative Professional (CDAP) or the ability to obtain within 12 months of employment (District will pay for cost of training)

• Thorough knowledge of public administration practices, open meetings laws, and public records requirements.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to prepare clear, accurate, and legally compliant documentation.

• Proficiency with Microsoft Office Suite and document management systems.

• Ability to handle confidential information with discretion and professionalism.

• Ability to work effectively with elected officials, staff, legal counsel, and the public.

Scheduled Hours: Full-Time (40 hours; Monday – Friday, 8a – 4:30p

Pay: From $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $19