What are the responsibilities and job description for the Payroll Specialist position at Sun Communities?
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Job Summary
The Payroll Specialist acts as a subject matter expert related to payroll and is responsible for all levels of payroll preparation, submission, distribution, and reporting. They prepare regular and special payroll reports, ensure the integrity and confidentiality of payroll-related information, advise managers, and answer routine team member questions.
Job Duties
- Processes/audits payroll for approximately 4,000 team members on a bi-weekly basis. (Essential)
- Coordinates use of the time and attendance module ensuring timely submission by team members and managers; assists managers/supervisors with timekeeping issues. (Essential)
- Ensures payroll process adheres to strict auditing process, following SOX requirements. (Essential)
- Analyzes current payroll, HRIS and records processes and identifies activities to improve efficiency, effectiveness and exceed customer expectations; submits recommendations to management.
- Coordinates payment of bonuses, commissions, and any other special payments or payroll processes.
- Acts as a liaison with payroll vendor to address and resolve issues and discrepancies.
- Coordinates processing of 401k contributions, employer match and loan activity.
- Coordinates payment of miscellaneous team member deductions including: 401k contributions, Friend of the Court, garnishments, etc.
- Updates data files after each payroll processing; generates and coordinates filing of required payroll reports.
- Prepares and forwards all necessary reports within Main Office and communities as established and within established frame time.
- Responds to data requests as needed, including verifications of employment.
- In partnership with Manager, Payroll & HRIS, works with local and state government agencies as needed to setup and investigate tax-related filings.
- Responds to management reporting/research requests; creates special reports as needed.
- Other duties as assigned.
Requirements
- Bachelor's Degree in Human Resources or related field (Required)
- 1 year in prior experience SAP SuccessFactors Employee Central Payroll or SAP Payroll (Required)
- 1 year in prior experience with SAP SuccessFactors Employee Central (Preferred)
- 1 year in prior experience with Workforce Software Time & Attendance Management (Preferred)
- 2 years in experience within a payroll/HR department (Required)
- 1 year in payroll experience with a multi-departmental, multi-state employer with at least 500 team members (Required)
- Knowledge of state payroll tax laws
- Excellent verbal and written communication skills
- Ability to interact in a positive and approachable manner with all levels of team members
- Strong attention to detail, organizational, and multitasking skills
- In-depth knowledge and understanding of Human Resources Information Systems and their application
- Strong computer proficiency in the Microsoft Office Suite and the ability to create and design
- Advanced proficiency in Microsoft Excel
BENEFITS
At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.
- Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
- Comprehensive Dental and Vision Plans
- On-Site Fitness Center
- Voluntary Health and Dependent Care Reimbursement Accounts
- Life, Accidental Death & Dismemberment Insurance and Dependent Life
- Short and Long-Term Disability Coverage
- 401(k) Plan with Sun matching contribution
- Employee Assistance Program
- Identity Theft Insurance
- Legal Assistance Plan
- Pet Insurance
- Tuition Reimbursement program providing financial support to team members who further their formal education
- Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation
- Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
- Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
- Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty
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