Accounting Clerk

The Accounting Clerk is responsible for the accurate and timely processing of vendor invoices and payments (Accounts Payable), as well as managing customer invoicing and supporting collections activities (Accounts Receivable) for Sun America, LLC and Central Coated Products, Inc.

This role ensures all purchasing, receiving, shipping, and production documentation is properly matched and entered into the ERP system. The position plays a critical role in maintaining financial accuracy, supporting cash flow, ensuring document control, and facilitating cross-functional communication while maintaining strict confidentiality.

Duties and Responsibilities

Accounts Payable (AP)

• Receive, review, and verify vendor invoices for accuracy, approvals, and supporting documentation.
• Perform three-way matching of invoices, purchase orders, and receiving records.
• Resolve invoice discrepancies with Purchasing, Receiving, and vendors.
• Process vendor payments in accordance with payment terms and internal controls.
• Maintain vendor files, including W-9s and federal ID verification.
• Reconcile vendor statements and research outstanding items.
• Identify and capture early payment discount opportunities.
• Issue stop payments or payment corrections as needed.
• Record and reconcile petty cash transactions.
• Support month-end close activities related to Accounts Payable.

Accounts Receivable (AR) & Customer Invoicing

• Prepare and issue accurate customer invoices for Sun America and Central Coated Products based on shipping documents, production reports, and sales orders.
• Ensure all bills of lading, packing slips, and production confirmations are complete prior to invoicing.
• Monitor accounts receivable aging and assist with follow-up on outstanding balances.
• Communicate with customers regarding invoice questions, discrepancies, and payment status in a professional manner.
• Generate and process approved customer credit memos with proper documentation.
• Apply customer payments and ensure accurate posting within the ERP system.
• Partner with Sales, Customer Service, and Accounting to resolve billing or payment discrepancies.
• Maintain organized and accurate AR records to support cash application and reporting.

General Accounting Support

• Scan, index, and archive financial, shipping, and production documentation in accordance with company recordkeeping standards.
• Reconcile expense reports and supporting financial documentation.
• Assist with sales tax reporting based on AP and AR activity, as assigned.
• Maintain accurate and confidential records within the ERP system.
• Support audit requests, documentation retrieval, and compliance activities.
• Collaborate cross-functionally with Customer Service, Scheduling, Shipping, Warehouse, and Operations to ensure accurate financial processing.
• Perform other related duties as assigned.

Required Skills and Abilities

• High level of integrity, reliability, and confidentiality.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• ERP experience required; Microsoft Dynamics 365 Business Central strongly preferred.
• Understanding of purchase order flow, receiving, shipping, and manufacturing documentation.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication, problem-solving, and follow-up skills.
• Ability to work cross-functionally in a manufacturing environment.

Education and Experience

• High school diploma required; associate’s degree in Accounting, Finance, or Business preferred.
• Minimum 2 years of Accounts Payable experience required.
• Experience with Accounts Receivable, billing, or customer invoicing preferred.
• Manufacturing environment experience strongly preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Frequent use of phone and email for internal and external communication.

Work Environment

This is an in-office administrative position requiring extensive computer use and coordination with internal departments and external vendors/customers. Daily responsibilities include working within ERP systems and collaborating with Customer Service, Sales, Scheduling, Warehouse, Accounting, and Operations to ensure accurate financial processing, invoicing, and documentation control.

Equal Employment Opportunity Statement

Sun America, LLC and Central Coated Products, Inc. are equal opportunity employers. We are committed to providing a workplace free of discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

We are dedicated to fostering a respectful, inclusive, and safe work environment where all employees have the opportunity to contribute and succeed.